Office Administrator I

Builders FirstSource; Anchorage (AK); On-site; USD 25,000 - 36,000; Full time

Job summary

Spenard Builders Supply in Anchorage, AK is seeking an Office Administrator I to support daily administrative tasks, accounts payable, inventory, and customer service. The ideal candidate is detail-oriented, highly organized, and able to manage multiple priorities in a fast-paced environment.

Primary duties include organizing receiving paperwork for POs, processing invoices, counting stock, handling cash and card transactions, and assisting sales and operations to resolve discrepancies.

Qualifications

• Detail-oriented and organized; supports daily administrative, accounts payable, inventory, and customer service functions.
• Strong communication skills and ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Organize and maintain receiving paperwork for purchase orders from sales and operations team.
• Ensure all material cost and quantities are accurate and accounted for on purchase orders prior to receiving.
• Receive all purchase orders and print receiving register and average cost reports.
• Creates receiving adjustments on stock and non-stock receivers when needed.
• Maintains monthly cycle count sheets for stock inventory, investigates and corrects any discrepancies.
• Monitors AP inbox, printing and dating stamping all vendor invoices, submitting invoices for payments, communicating any discrepancies and/or payment inquiries with vendors and reconciling statements.
• Collect customer pick tickets, invoice tickets, and print register reports.
• Returns defective merchandise and ensures proper and timely credit is received from vendor.
• Handles cash and credit card sales from customers or sales team and reconciles the daily cash sales report.
• Create credit memos for returned materials from customers and handle refunds.
• Assist sales, operations, and purchase agents to resolve system and/or invoice cost discrepancies and determine appropriate corrective action with vendor to resolve.
• Duties may also include working outside counting/investigating products.
• Applicants must be able to carry up to 25lbs.
• Other duties may be assigned.
• Looking for someone who can communicate effectively and resolve issues in a timely manner.

Skills

Detail-oriented

Organized

Communication skills

Multi-tasking

Customer service

Job description

Spenard Builders Supply is Alaska's choice for building materials and home improvements. Statewide, we service the needs of a variety of customers including residential and commercial builders, specialty contractors, government and other institutions, and especially do-it-yourselfers. Check out our latest building products, events, manufacturing services or find an SBS near you. Today, Spenard Builders Supply is owned by Builders FirstSource, the largest supplier of building products, prefabricated components, and value-added services to the residential construction market in the U.S. We provide customers an integrated homebuilding solution, offering manufacturing, supply, delivery and installation for a full range of structural and related building products.

Office Admin I

Location: Anchorage, AK (Polar) Yard

Position Summary:

We are seeking a detail-oriented and organized Office Administrator I to join our team. This role plays a vital part in supporting daily administrative, accounts payable, inventory, and customer service functions. The ideal candidate will be highly organized, possess strong communication skills, and have the ability to manage multiple priorities while maintaining accuracy and efficiency in a fast-paced environment.

Essential Duties & Responsibilities:

• Organize and maintains receiving paperwork for purchase orders from sales and operations team.
• Ensure all material cost and quantities are accurate and accounted for on purchase orders prior to receiving.
• Receive all purchase orders and print receiving register and average cost reports.
• Creates receiving adjustments on stock and non-stock receivers when needed.
• Maintains monthly cycle count sheets for stock inventory, investigates and corrects any discrepancies.
• Monitors AP inbox, printing and dating stamping all vendor invoices, submitting invoices for payments, communicating any discrepancies and/or payment inquiries with vendors and reconciling statements.
• Collect customer pick tickets, invoice tickets, and print register reports.
• Returns defective merchandise and ensures proper and timely credit is received from vendor.
• Handles cash and credit card sales from customers or sales team and reconciles the daily cash sales report.
• Create credit memos for returned materials from customers and handle refunds.
• Assist sales, operations, and purchase agents to resolve system and/or invoice cost discrepancies and determine appropriate corrective action with vendor to resolve.
• Duties may also include working outside counting/investigating products.
• Applicants must be able to carry up to 25lbs.
• Other duties may be assigned.
• Looking for someone who can communicate effectively and resolve issues in a timely manner.

Why Join Our Team?

We offer a collaborative work environment where your contributions directly support the success of our operations. If you enjoy working with numbers, solving problems, providing excellent customer service, and being part of a supportive team, we encourage you to apply.

Pay Range: $22.00+ per hour DOE, with higher starting pay considered for candidates with relevant experience.

At Builders FirstSource, we offer competitive, affordable benefits designed to make life better for you and the people you love. Our goal is simple - provide great plans that help you and your family to live happier, healthier and more secure lives. To view all our benefit offerings click here www.bldrbenefits.com.

Builders FirstSource is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability.

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Builders FirstSource, please call [phone] or email: [e-mail]. Please do not send resumes to this email address - it is intended only to be used to request an accommodation in submitting an application for a job opening.

Please note that due to the volume of applications received, we are unable to respond to individual inquiries about the status of your application.