Office Administrator - Full Time, Temporary

National Heritage Academies; Grand Rapids (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

National Heritage Academies, headquartered in Grand Rapids, MI, seeks a full-time, 60-day temporary office assistant to support two virtual schools. The role runs Monday–Friday, 8:00 AM–4:30 PM at the Service Center located at 3850 Broadmoor Ave., Grand Rapids, MI.

The position requires an Associate Degree or 2–4 years of related experience, and proficiency with Microsoft Office. The assistant will handle bookkeeping tasks, receptionist duties, and general office support to staff, parents, and

Qualifications

• This position requires an Associate Degree and/or 2–4 years of office or school administration experience.
• Strong proficiency with Microsoft Office products and basic accounting tasks.
• Ability to respond to inquiries from parents and communicate with students, parents, principals and teachers.

Responsibilities

• Maintain and update school bookkeeping including purchase orders, expense reports, budgets, and deposits.
• Handle receptionist duties and support a professional, service-oriented office environment.
• Answer phones, direct inquiries, and distribute mail.
• Manage visitor sign-in and security procedures.
• Order and maintain office and school supplies; complete requisitions and reports.

Skills

Office administration

Communication

Customer service

Written and verbal communication

Education

Associate degree

Tools

Microsoft Office

Job description

Summary

This position is full time, temporary. We are seeking 60 days of school office support for our two virtual schools, PrepNet Virtual Academy and National Heritage Online Academy. The position will be Monday - Friday from 8:00 AM - 4:30 PM at our headquarters (Service Center) located at 3850 Broadmoor Ave., Grand Rapids, MI.

Job Description

Summary: This position is full time, temporary. We are seeking 60 days of school office support for our two virtual schools, PrepNet Virtual Academy and National Heritage Online Academy. The position will be Monday - Friday from 8:00 AM - 4:30 PM at our headquarters (Service Center) located at 3850 Broadmoor Ave., Grand Rapids, MI.

Company Information

National Heritage Academies (NHA) partners with communities to build and operate public charter schools. Founded in 1995, today NHA serves over 100 schools in nine states, with more than 65,000 students in kindergarten through 12th grade. Our schools are designed to eliminate the achievement gap and provide school choice to families so their children are prepared for success in college, career, and life. A majority of our schools consistently outperform their local district on the state test. According to the Center for Research on Education Outcomes at Stanford University, NHA is a leading performer among charter schools and management organizations, outperforming both conventional district schools and other charter school operators. In addition, according to our employee survey, over 90% of respondents agree that the work they do is meaningful to them. Join our team.

Duties and Responsibilities

• Maintain and update bookkeeping at the school and be accountable for the accounting process, including Purchase orders, check requests, employee expense reports, tuition assistance, budget worksheets, and weekly bank deposits. Collect and deposit lunch funds.
• Oversee receptionist responsibilities of the school and support an office environment that is professional, customer service oriented and supportive to visitors, parents, and students.
• Answer phones, direct questions and inquiries, and distribute mail.
• Ensure that security procedures are strictly followed by effectively manage the visitor management system or parent sign-in system.
• Accurate use of facilities work order system.
• Inventory management for grant-funded assets.
• Health and Safety Compliance, including maintenance of the following documents: Processing of insurance claims.
• Student uniform management.
• Order and maintain supplies as needed for office and school staff.
• Complete purchase requisitions for supplies, books, and materials.
• Complete correspondence, memoranda, and reports for the school Principal, as well as maintain calendar and appointments for school leadership.

Qualifications

• Possess an Associate Degree and/or 2-4 years' experience in Office or School-related administrative position.
• Proficient with Microsoft Office products.
• Respond to common inquiries or complaints from parents.
• Communicate and work effectively with Students, Parents, Principal and Teachers.
• Strong verbal and written communication skills.

This is an in-person position at our NHA Service Center located at 3850 Broadmoor Ave., Grand Rapids, MI.

National Heritage Academies is an equal-opportunity employer.