High-Level Administrative Assistant

Callan Accounting CPA & Advisors, LLC; Bend (OR); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Supportive team environment

Flexible work setting

Growth opportunities

Meaningful client relationships

Job summary

Callan Accounting CPA & Advisors, LLC is seeking a High-Level Administrative Assistant to support our CPA firm in Bend, OR. This role focuses on client communication, calendar management, and smooth office operations in a fast-paced professional setting.

The ideal candidate will have experience in a professional services environment, strong organization, and excellent communication skills to contribute to a collaborative team throughout busy tax seasons and the year.

Qualifications

• Experience in a professional services firm is required (CPA or Law).
• Strong organizational and multitasking skills.
• Professional communication and customer service abilities.
• Attention to detail and ability to meet deadlines.
• Experience with Microsoft Office and general office technology.

Responsibilities

• Greeting clients and managing incoming calls and emails.
• Scheduling meetings and coordinating calendars.
• Assisting with tax return assembly and workflow tracking.
• Managing client documents and electronic files.
• Supporting staff with administrative and office tasks.
• Maintaining organization and assisting with day-to-day office operations.

Skills

Organizational skills

Multitasking

Professional communication

Customer service

Attention to detail

Tools

Microsoft Office

Job description

We’re hiring a High-Level Administrative Assistant to join our CPA firm!

We are looking for a professional, organized, and client-focused individual to support our team and help keep our office running smoothly during both busy tax seasons and throughout the year. This position is ideal for someone who enjoys working in a fast-paced professional environment, communicating with clients, and supporting a collaborative team.

Responsibilities

• Greeting clients and managing incoming calls and emails
• Scheduling meetings and coordinating calendars
• Assisting with tax return assembly and workflow tracking
• Managing client documents and electronic files
• Supporting staff with administrative and office tasks
• Maintaining organization and assisting with day-to-day office operations

Qualifications

• Prior experience working in a professional services firm required (CPA or Law)
• Strong organizational and multitasking skills
• Professional communication and customer service abilities
• Attention to detail and ability to manage deadlines
• Experience with Microsoft Office and general office technology

What we offer

• Supportive and team-oriented environment
• Flexible and stable work setting
• Opportunities for growth and long-term development
• Meaningful relationships with clients and coworkers

We are looking for someone dependable, positive, and eager to contribute to a professional and collaborative workplace. If you or someone you know may be a fit, we’d love to connect.