Office Administrator – Finance, Midtown NYC (Hybrid)

Top Echelon Software, LLC; New York (NY); Hybrid; USD 135,000 - 165,000; Full time

Benefits offered by this job

Employer-paid benefits

PTO & holidays

Job summary

Top Echelon Software, LLC seeks a Junior Office Administrator in New York City to support day-to-day operations in the Midtown Manhattan office. The role reports to the office manager and includes assistance to senior leadership, with 4 days in-office and occasional travel to Stamford, CT.

Responsibilities span phones, scheduling, document handling, travel arrangements, and vendor coordination, requiring a college degree, and 5+ years in financial services admin.

Qualifications

• College degree required.
• 5+ years of administrative or office experience in financial services or similar.
• Experience in financial services, banking, or corporate office environments.
• Proficient with Microsoft Office and document management systems.
• Strong communication and organizational skills.
• High attention to detail and accuracy.

Responsibilities

• Answer and direct incoming calls and greet visitors.
• Manage schedules, calendars, and conference room bookings.
• Prepare and file financial documents and reports.
• Data entry and records management.
• Handle mail, packages, and courier services.
• Order office supplies and coordinate with vendors.
• Prepare presentations and meeting materials.
• Arrange travel and expense reports.
• Ensure office equipment functions and arrange maintenance.
• Maintain confidentiality of sensitive information.
• Provide general administrative support to executives and staff.

Skills

Microsoft Office Suite

Communication

Organization

Time management

Customer service

Report preparation

Education

College degree

Tools

Document management systems

Job description

Top Echelon Software, LLC seeks a Junior Office Administrator in New York City to support day-to-day operations in the Midtown Manhattan office. The role reports to the office manager and includes assistance to senior leadership, with 4 days in-office and occasional travel to Stamford, CT.

Responsibilities span phones, scheduling, document handling, travel arrangements, and vendor coordination, requiring a college degree, and 5+ years in financial services admin.