Office Administrator - Finance Firm, NYC | Full Benefits

Food Management Search; New York (NY); On-site; USD 135,000 - 165,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

20 days PTO

10 paid holidays

Job summary

Food Management Search, Inc. is assisting a highly regarded $3B AUM investment firm in New York City to hire a Junior Office Administrator for the Midtown Manhattan office (4 days in-office). The role reports to the office manager and supports senior leadership while ensuring an exceptional workplace environment.

Responsibilities include calendar management, meeting coordination, document handling, travel arrangements, and maintaining confidential records. Travel to Stamford, CT is occasional.

Qualifications

• College degree required; 5+ years in administrative roles, financial services or corporate offices.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication; high accuracy and attention to detail.

Responsibilities

• Answer and direct incoming calls; greet clients and visitors professionally.
• Schedule meetings; manage calendars and conference room bookings.
• Prepare, organize, and file financial documents, reports, and correspondence.
• Perform data entry and maintain records; manage mail and courier services.
• Coordinate travel and expense reports for staff; arrange travel logistics.
• Maintain confidentiality of sensitive financial and client information.
• Provide general administrative support to executives and staff.

Skills

Office admin

Microsoft Office

Communication

Time management

Education

College degree

Tools

Document management systems

Office management software

Job description

Food Management Search, Inc. is assisting a highly regarded $3B AUM investment firm in New York City to hire a Junior Office Administrator for the Midtown Manhattan office (4 days in-office). The role reports to the office manager and supports senior leadership while ensuring an exceptional workplace environment.

Responsibilities include calendar management, meeting coordination, document handling, travel arrangements, and maintaining confidential records. Travel to Stamford, CT is occasional.