Office Administrator & Executive Support

techstrasolutions; Pittsburgh (Allegheny County); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Health, dental, and vision benefits

401(k) retirement benefits

Opportunities for professional growth

Job summary

Techstra Solutions is seeking a highly organized Office Administrator to join our Pittsburgh headquarters. This role ensures smooth day-to-day operations and provides administrative support to leadership and employees.

The ideal candidate is detail-oriented, professional, resourceful, and enjoys creating a positive workplace. You will handle inbound communications, coordinate scheduling, and manage office resources in a fast-paced environment.

Qualifications

• High school diploma.
• 2+ years' experience as an administrative assistant, receptionist, or office management role.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time management skills.
• Ability to work independently while managing multiple priorities.
• Proficiency in Microsoft Office 365 (Teams, Sharepoint, Outlook, Word, Excel and PowerPoint).
• Proficiency with Adobe Acrobat.
• Familiarity with office technologies, including printers, scanners, conferencing equipment, and related business tools.

Responsibilities

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors - Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.
• Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.

Skills

Administrative support

Communication

Organization

Multitasking

Independence

Education

High school diploma

Tools

Adobe Acrobat

SharePoint

Outlook

Word

Excel

PowerPoint

Teams

Job description

Techstra Solutions is seeking a highly organized Office Administrator to join our Pittsburgh headquarters. This role ensures smooth day-to-day operations and provides administrative support to leadership and employees.

The ideal candidate is detail-oriented, professional, resourceful, and enjoys creating a positive workplace. You will handle inbound communications, coordinate scheduling, and manage office resources in a fast-paced environment.