Office Administrator

techstrasolutions; Pittsburgh (Allegheny County); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Health, dental, and vision benefits

401(k) retirement benefits

Opportunities for professional growth

Job summary

Techstra Solutions is seeking a highly organized Office Administrator to join our Pittsburgh headquarters. This role ensures smooth day-to-day operations and provides administrative support to leadership and employees.

The ideal candidate is detail-oriented, professional, resourceful, and enjoys creating a positive workplace. You will handle inbound communications, coordinate scheduling, and manage office resources in a fast-paced environment.

Qualifications

• High school diploma.
• 2+ years' experience as an administrative assistant, receptionist, or office management role.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time management skills.
• Ability to work independently while managing multiple priorities.
• Proficiency in Microsoft Office 365 (Teams, Sharepoint, Outlook, Word, Excel and PowerPoint).
• Proficiency with Adobe Acrobat.
• Familiarity with office technologies, including printers, scanners, conferencing equipment, and related business tools.

Responsibilities

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors - Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.
• Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.

Skills

Administrative support

Communication

Organization

Multitasking

Independence

Education

High school diploma

Tools

Adobe Acrobat

SharePoint

Outlook

Word

Excel

PowerPoint

Teams

Job description

Techstra Solutions is seeking a highly organized and proactive Office Administrator to join our Pittsburgh headquarters. This role is critical to ensuring the smooth day-to-day operation of the office while providing administrative support to leadership and employees. The ideal candidate is detail-oriented, professional, resourceful, and enjoys creating a positive and productive workplace environment.

This position requires strong organizational skills, exceptional attention to detail, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced environment.

Responsibilities

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors - Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.
• Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.

Requirements

• High school diploma
• 2+ years' experience as an administrative assistant, receptionist, or office management role, preferred
• Excellent verbal and written communication skills
• Strong organizational, multitasking, and time management skills
• Ability to work independently while managing multiple priorities
• Professional demeanor and customer-service mindset
• Strong attention to detail and accuracy
• Self-motivated and a quick learner
• Proven ability to work in a fast-paced environment
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Proficiency in Microsoft Office 365 (especially Teams, Sharepoint, Outlook, Word, Excel and PowerPoint)
• Proficiency with Adobe Acrobat
• Familiarity with office technologies, including printers, scanners, conferencing equipment, and related business tools.

What We Offer

• Paid time off and holidays
• Health, dental, and vision benefits
• 401(k) and/or retirement benefits
• Opportunities for professional growth and advancement
• Hands-on experience across multiple areas of accounting
• Supportive team environment

About Techstra Solutions

Techstra Solutions is a certified woman-owned (WBENC) management consulting firm specializing in strategy, technology, and implementation services for large organizations undergoing digital and talent transformation. Our experienced team partners with clients to co-create innovative solutions in applications, data, AI, and automation that accelerate measurable, sustainable change. From advisory consulting through technical execution, we are dedicated to driving world-class business solutions that fit your strategic requirements and deliver results. For more information: www.techstrasolutions.com

Equal Employment Opportunity Statement

Techstra Solutions is an equal opportunity employer. The Company makes its decisions on merit, and its policy of equal opportunity prohibits discrimination in all phases of the employment process, including, but not limited to, recruitment, hiring, promotion, selection, transfer, demotion, layoff, termination, compensation, benefits, and other terms and conditions of employment. The policy of equal opportunity applies without regard to race, color, creed, religion, gender, sexual orientation, gender identification, pregnancy, marital status, national origin, ancestry, age, disability that can reasonably be accommodated without undue hardship, military status, veteran status, genetic predisposition or carrier status, alienage or citizenship, domestic partnership status, arrest or conviction record, status as a victim of domestic violence, or any other protected categories under federal, state, or local law. The Company also prohibits discrimination or harassment based upon the perception that a person has, or is associated with a person who has, any of these characteristics.