Executive Support & Office Operations Specialist

techstrasolutions; Pittsburgh (Allegheny County); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Paid time off and holidays

Health, dental, and vision benefits

401(k) and/or retirement benefits

Opportunities for professional growth

Hands-on experience across multiple HR

Job summary

Techstra Solutions in Pittsburgh's Squirrel Hill office is seeking an Executive & Office Support Coordinator to provide high-level executive support and manage daily office operations. The role involves coordinating calendars, meetings, travel, and stakeholder communication, while upholding discretion and professionalism in a fast-paced environment.

The ideal candidate offers 5+ years of executive support experience, strong organizational and communication skills, and proficiency with Microsoft

Qualifications

• Five or more years of experience providing executive-level administrative support.
• Experience supporting senior executives with calendars, meetings, travel, and correspondence.
• Ability to work independently with limited supervision.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Professionalism and discretion in handling confidential information.
• Experience creating or improving administrative processes.
• Proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).

Responsibilities

• Provide day-to-day executive and administrative support to leadership as assigned.
• Manage complex calendars and coordinate internal and external meetings.
• Coordinate executive travel and itineraries.
• Serve as liaison with employees, clients, vendors, and stakeholders.
• Maintain the Pittsburgh office operations and environment.
• Oversee kitchen/breakroom operations and meeting logistics.
• Support employee experience and internal events.
• Review weekly timesheets and assist with reporting.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Microsoft 365

Time management

Independent work

Tools

Microsoft 365

Job description

Techstra Solutions in Pittsburgh's Squirrel Hill office is seeking an Executive & Office Support Coordinator to provide high-level executive support and manage daily office operations. The role involves coordinating calendars, meetings, travel, and stakeholder communication, while upholding discretion and professionalism in a fast-paced environment.

The ideal candidate offers 5+ years of executive support experience, strong organizational and communication skills, and proficiency with Microsoft