Senior Executive Support & Office Operations Lead

Techstra Solutions; Pittsburgh (Allegheny County); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid time off and holidays

Health, dental, and vision benefits

401(k) and retirement benefits

Opportunities for professional growth

Hands-on experience across multiple...

Job summary

Techstra Solutions is seeking an Executive & Office Support Coordinator to join our Pittsburgh Squirrel Hill office. The role supports the Chief DigitalOfficer/Chief Operations Officer and other leadership, handling executive tasks and high-level administrative duties with discretion.

The ideal candidate will be highly organized, proactive, and capable of managing calendars, travel, meetings, and a variety of internal operations while maintaining confidentiality in a fast-paced environment.

Qualifications

• Five or more years of experience providing executive-level administrative support.
• Experience supporting senior executives with calendars, meetings, travel, and correspondence.
• Ability to work independently with limited supervision.
• Strong organizational, prioritization, and time-management skills.
• Excellent written and verbal communication and high professionalism.
• Discretion and confidentiality in handling sensitive information.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft 365 apps including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Responsibilities

• Provide day-to-day executive and administrative support to leadership as assigned.
• Manage complex calendars, coordinate meetings, and prioritize time and commitments.
• Anticipate scheduling needs, resolve conflicts, and handle logistics.
• Coordinate meeting logistics, agendas, presentations, and materials.
• Arrange executive travel including transportation, lodging, and itineraries.
• Serve as point of contact with employees, clients, vendors, and stakeholders.
• Provide limited personal administrative support and coordinate errands when appropriate.
• Handle confidential information with discretion and sound judgment.
• Oversee daily office operations and maintain a welcoming, professional environment.
• Prepare and distribute recurring operational, HR, recruiting, marketing, and sales reports.

Skills

Executive support experience

Calendar management

Communication skills

Discretion and confidentiality

Organizational skills

Multitasking

Problem solving

Microsoft 365 proficiency

Presentation skills

Interpersonal skills

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Techstra Solutions is seeking an Executive & Office Support Coordinator to join our Pittsburgh Squirrel Hill office. The role supports the Chief DigitalOfficer/Chief Operations Officer and other leadership, handling executive tasks and high-level administrative duties with discretion.

The ideal candidate will be highly organized, proactive, and capable of managing calendars, travel, meetings, and a variety of internal operations while maintaining confidentiality in a fast-paced environment.