Office Administrator -COPHS Dean's Office

Texas Southern University; Houston (TX); On-site; USD 50,000 - 64,000; Full time

Job summary

Texas Southern University in Houston, TX seeks an Office Administrator to coordinate and manage COPHS Dean’s Office operations. You will liaise with faculty, staff, alumni and community partners while ensuring timely, accurate administrative support and efficient business operations.

Required: 5+ years in higher education or administrative roles and strong MS Office skills. Preferred: Bachelor's degree. Hours are 8:00 AM - 5:00 PM, Monday to Friday.

Qualifications

• 5+ years in a higher education setting and/or administrative role.
• Advanced computer skills in MS Word, Outlook, Excel and PowerPoint, etc.

Responsibilities

• Collaborates, coordinates, communicates, and liaises with multiple COPHS programs’ faculty, students and staff, affiliate institutions, and community partners.
• Provides administrative support for the COPHS Dean and oversees daily administrative and business operations of the department.
• Organizes, coordinates and completes Dean’s office operations and procedures (documentation, filing, supplies, travel).
• Assists in business planning, market research, and promotion of the college; prepares procurement expense reports and evaluation reports.

Skills

Verbal communication

Written communication

Problem solving

Detail oriented

Multitasking

Time management

Education

Bachelor's degree

Tools

MS Word

Outlook

Excel

PowerPoint

Mail merge

Database management

Cloud platforms

Videoconferencing

Job description

Posting Details

Security Sensitive Position? Yes

Hours of Work: 8:00 AM - 5:00 PM M-F

Title Information

Under general supervision, the Office Administrator is responsiblefor the coordination, implementation, and management of activitiesrelated to the achievement of effective operations of COPHS Dean’soffice.

Essential Duties Summary

• Collaborates, coordinates, communicates, and liaises with multiple COPHS programs’ faculty, students and staff, affiliate institutions, and community partners.
• Provides administrative support for the COPHS Dean and oversees some daily administrative and business operations of the department including liaising with other departments as needed to ensure that all work meets deadlines and standards for quality and accuracy, and organizing and holding periodic meetings with alumni.
• Organizes, coordinates, and completes Dean’s office operations and procedures such as tracking documentation process, personnel information management, filing systems, requisition of supplies, travel and other administrative services.
• Assists in business planning, market research, and promotion of the college. Development of business opportunities, preparation of the procurement expense reports. Prepares evaluation reports and tracks expenses incurred for the program.
• This individual must possess the ability to work autonomously, when required, using high level organizational, critical thinking and decision-making skills.
• Performs other job-related duties as assigned.

% FTE

1.0

Hiring Range

$50,035.36-$63,795.08

Education

Preferred: Bachelors preferred.

Required Licensing/Certification

None Required.

Knowledge, Skills, and Abilities

Knowledge of:

• Policies, procedures, and current interprofessional education and collaboration practices.
• Knowledge of basic office and financial and procedures.
• Microsoft Office Professional or similar applications; mailmergers, database management, cloud-based platforms, and various videoconferencing platforms as required.

Skill in:

• Both verbal and written communication.
• Problem-solving and decision making.
• Being detailed oriented.
• Multitasking and time management.

Ability to:

• Work autonomously using high-level organizational, critical thinking and decision-making skills.
• Work as a team member and build collaborative relationships.
• Work in a fast-paced environment and be flexible in meeting job assignments and changing priorities.
• Ability to maintain the security or integrity of critical infrastructure, which may include communications systems, computer networks and systems, cybersecurity systems, electrical grid, hazardous waste treatment or water treatment system.

Work Experience

Required:

• 5+ years in a higher education setting and/or administrative role. Advanced computer skills in MS Word, Outlook, Excel and PowerPoint, etc.

Working/Environmental Conditions

Limited standing and/or walking.

Handling light weight objects.

Using or carrying equipment.

Stoop, bend, or lift.

UA EEO Statement

It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.

Manual of Administrative Policies and Procedures

Close Date

09/29/2026

Open Until Filled

No

Special Instructions to Applicants

Open to all applicants.

Posting Supplemental Questions

1. * Do you have a Bachelor's Degree?
   • Yes
   • No
   • In Progress
2. * Do you have 5+ years in a higher education setting and/or administrative role with advanced computer skills in MS Word,Outlook, Excel and Power Point, etc?
   • Yes
   • No

Applicant Documents

Required Documents

1. Resume
2. Teaching Philosophy
3. Official Transcripts

Optional Documents

1. Other Document
2. Reference Letter 1
3. Reference Letter 2
4. Reference Letter 3