Contract Administrator II

Texas Southern University; Houston (TX); On-site; USD 75,000 - 95,000; Full time

Job summary

Texas Southern University is seeking a Contract Administrator II to review, draft, and manage contracts, coordinating with stakeholders to ensure timely execution and compliance with state guidelines.

The role involves processing contract-related requisitions, supporting procurement, and maintaining detailed contract records while serving as a primary contact for contract issues.

Qualifications

• Bachelor’s degree in business administration, finance, or related discipline.
• Two years of contract administration, contract management, or related experience (full-time or prorated).
• Knowledge of contract negotiation, development and management methods.
• Familiarity with contract lifecycle management and procurement processes.

Responsibilities

• Review and edit contracts to ensure compliance with laws, regulations, and policies.
• Process contract office duties accurately and efficiently per state guidelines.
• Coordinate with General Counsel reviews as needed.
• Track contract from origination to execution and monitor related requisitions.
• Communicate with departments and vendors to resolve contract issues.

Skills

Contract negotiation

Contract writing

Legal terminology

Communication skills

Multitasking

Data analysis

Education

Bachelor’s degree in business administration, finance, or related

Tools

Banner

CLM systems

Job description

Posting Details

Posting Details

Title Information

Security Sensitive Position?

Yes

Hours of Work

8:00 AM - 5:00 PM M-F

Position Details

Position Information

Posting Number

TSU203793

Official TSU Title

Contract Administrator II

Grant Title

n/a

Job Description Summary / TWC Summary

The Contract Administrator II, under supervion, performs requiredreviews on simple to complex University contracts and coordinateswith stakeholders to ensure timely execution. Performs dailycontract office processing requirements to ensure efficiency andaccuracy, in accordance with University and State guidelines. Mayprocess contract‑related purchase requisitions, as assigned. Servesas a point of contact for contracts and related issues.

Essential Duties Summary

• Confers with procurement staff, legal staff and management onvarious legal matters; inspects prepares, reviews and editscontracts in compliance with certification requirements, laws,regulations, policies, and procedures.
• Performs daily contract office processing requirements toensure efficiency and accuracy, in accordance with University,Federal and State guidelines.
• Coordinates reviews by the Office of General Counsel ( OGC ) ifrequired.
• Follows contract from origination to full execution, includingpurchasing if required.
• Coordinates with department contract administators to ensureproper submission of contract‑related requisitions, whenapplicable, effective contract monitoring and close‑out asassigned.
• Communicates with department personnel, vendors to address andresolve procurement and contract issues.
• May conduct training on complex contracting issues,
• Participates in the development, writing, revision and/orpreparation of highly complex contracts, amendments, subcontracts,procedures, forms, related documents and provisions,financial/statistical graphs and reports.
• Maintenances, updates, and compiles detailed data, reports,summaries, files, records, logs statistics or specific contractsincluding procurement documents and revisions
• Researches complex state and federal statutes, Departmentpolicies and previous contracts.
• Adheres to management controls and oversight procedures.
• Ensures compliance with laws, regulations, policies andprocedures pertaining to functional area.
• Facilitates the operations and activities of monitoringcontract performance, including assisting in developing andtracking key metrics.
• Facilitates analysis, assists in the interpretation oflegislation, statutes, federal regulations and implements thedevelopment of policies and procedures to ensure compliance withDepartment and governmental regulations.
• May process departmental purchase requisitions, asassigned.
• Performs other job‑related duties as assigned.

% FTE

1.0

Hiring Range

$74,879.81-$95,471.75

Education

Required:

• Bachelor’s degree in business administration, finance, orrelated discipline.

Required Licensing/Certification

• Valid driver’s license. This position may require driving astate vehicle.
• Certified Texas Contract Developer ( CTCD ) and/or Certified TXContract Manager ( CTCM ) or ability to obtain an applicablecertification within a timeframe established by theUniversity.

Knowledge, Skills, and Abilities

Knowledge of:

• Contract negotiation, development and management methods
• Contract writing and specifications
• Contract administration/management systems
• Applicable laws, rules, and regulations
• Legal terminology
• Knowledge of word processing and spreadsheet applications.
• Must possess technical writing and editing skills which includecontractual language and procedures
• Ability to multitask and work cooperatively with others.
• Effective written and oral communication skills.
• E‑procurement or Contract Lifecycle Management ( CLM )systems.

Skill in:

• Analyzing issues, facts, and available information to developlogical solutions; researching inconsistencies of facts or data;drawing correct inferences from information and makingrecommendations that support business decisions.
• Prioritizing and organizing work assignments.
• Developing and giving presentations.
• Using computers, applicable programs, applications, andsystems.
• Adherence to policies, procedures, and technicalinformation.
• Researching, analyzing, and interpreting policies and state andfederal laws and regulations specific to functional areas.
• Public relations for maintaining effective workingrelationships with individuals and groups, both internal andexternal
• Analyzing and organizing business and technical data
• Administrative practices and procedures to include writing,editing and report writing techniques, recording meeting notes,record keeping and records management

Ability to:

• Prepare detailed reports.
• Work independently.
• Use Banner or similar database.
• Communicate effectively.
• Ability to maintain the security or integrity of criticalinfrastructure, which may include communications systems, computernetworks and systems, cybersecurity systems, electrical grid,hazardous waste treatment or water treatment system.

Work Experience

Required:

• Two (2) years of contract administration, contract management,contract development, or related experience (Experience can besatisfied by full time or prorated part‑time equivalent).
• Relevant experience may be substituted for education on a yearper year basis.

Working/Environmental Conditions

Limited standing and/or walking.

Handling light weight objects.

Using or carrying equipment.

Stoop, bend or lift.

May require routine travel.

Desired start date

Position End Date (if temporary)

Posting Detail Information

UA EEO Statement

It is the policy of Texas Southern University to provide a workenvironment that is free from discrimination for all personsregardless of race, color, religion, sex, age, national origin,individuals with disability, sexual orientation, or protectedveteran status in its programs, activities, admissions oremployment policies. This policy of equal opportunity is strictlyobserved in all University employment‑related activities such asadvertising, recruiting, interviewing, testing, employmenttraining, compensation, promotion, termination, and employmentbenefits. This policy expressly prohibits harassment anddiscrimination in employment based on race, color, religion,gender, gender identity, genetic history, national origin,individuals with disability, age, citizenship status, or protectedveteran status. This policy shall be adhered to in accordance withthe provisions of all applicable federal, state and local laws,including, but not limited to, Title VII of the Civil RightsAct.

Manual of Administrative Policies and Procedures

Close Date

09/28/2026

Open Until Filled (overrides close field)

No

Special Instructions to Applicants

Open to all applicants.

Posting Supplemental Questions

1. * Do you have a Bachelor’s degree in business administration,finance, or related discipline?
   • Yes
   • No
2. * Do you have two (2) years of contract administration,contract management, contract development, or related experience?(Experience can be satisfied by full time or prorated part-timeequivalent)
   • Yes
   • No

Applicant Documents

Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. Official Transcripts

Optional Documents

1. Other Document
2. Reference Letter 1
3. Reference Letter 2
4. Reference Letter 3