Office Administrator – Bullard Center for Environmental & Climate Justice

Texas Southern University; Houston (TX); On-site; USD 69,008,000 - 87,883,000; Full time

Job summary

Texas Southern University is seeking an Office Administrator for the Bullard Center for Environmental & Climate Justice. Under general supervision, you will manage a range of administrative and clerical tasks tied to multiple grant projects and business operations within the center.

This grant-funded role requires coordinating budgets, records, and communications with principal investigators and grant offices to ensure smooth project execution.

Qualifications

• Three to five years of related experience required.
• Ability to maintain security or integrity of critical infrastructure.
• Familiarity with university policies, practices, and software systems.
• Strong written and verbal communication skills.

Responsibilities

• Manages office operations, budgets, filing, requisitions, and supplies for multiple grants.
• Develops resources to improve workflow and productivity across projects.
• Serves as liaison with internal and external contacts.
• Maintains records of budget expenditures for grants and prepares reports.
• Coordinates calendars, meetings, travel, and event logistics.
• Prepares meeting agendas and transcribes minutes.

Skills

Policies & procedures

Attention to detail

Multitasking

Verbal & written communication

Education

Some college or Associate degree / vocational training

Tools

Microsoft Office Professional

BANNER Software

Job description

Security Sensitive Position?

Yes

Hours of Work

8:00am - 5:00pm M-F

Posting Number

TSU203784

Official TSU Title

Office Administrator – Bullard Center for Environmental & Climate Justice

Grant Title

Office Administrator – Bullard Center for Environmental & Climate Justice

Job Description Summary / TWC Summary

Under general supervision manages a variety of administrative and clerical functions related to the business operations, functions, and activities of the Bullard Center for Environmental and Climate Justice. Performs and completes special projects of a highly skilled nature.

This is a Grant Funded position.

Essential Duties Summary

• Manages and organizes office operations and procedures such as tracking budget expenses, filing systems, requisition of supplies, and other administrative services for multiple grant projects.
• Develops resources and techniques to enhance timely and efficient workflow and office productivity across multiple projects.
• Use department and University policies, practices and procedures to handle a variety of questions and problems.
• Gathers data and verifies accuracy of information on standard University forms.
• Serves as administrative liaison for department and resolves problems with internal and external contacts.
• Collaborate with supervisor to update departmental policies and procedures.
• Establishes uniform correspondence procedures for the department or division.
• Maintains, monitors and updates records of budgetary expenditures for multiple grants.
• Creates and maintains departmental files, records and reports.
• Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of files and records.
• Coordinates calendar of appointments, meetings, conferences, special events and travel arrangements.
• Prepares department meeting agendas and materials and transcribes minutes of meetings.
• Selects and recommends purchases of appropriate supplies and office equipment.
• Communicates with PI’s, subaward grantees, general counsel, and grant program office regarding funding information and processing of expenditures, contracts, and other related documentation.
• Performs other job-related duties as assigned.

% FTE

1.0

Hiring Range

$24.06 - $30.67

Education

Some college or Associate degree (A.A.) and/or vocational or technical school and/or specialized training or certification.

Required Licensing/Certification

N/A

Knowledge, Skills, and Abilities

Knowledge of

• Policies, procedures, and practices.
• Other job-related software and systems.
• Microsoft Office Professional or similar application.
• BANNER Software

Skill in

• Detail oriented.
• Multitasking and time management.
• Problem-solving and decision-making.
• Writing documents.
• Both verbal and written communication.

Ability to

• Use other job-related software and systems.

Work Experience

Three (3) years to five (5) years of related experience.

Ability to maintain the security or integrity of critical infrastructure, which may include communications systems, computer networks and systems, cybersecurity systems, electrical grid, hazardous waste treatment or water treatment system.

Working/Environmental Conditions

• Routine office environment.
• Sitting or standing in one location much of the time.
• Some stooping, lifting or carrying objects lightweight may be required.
• Use of video display terminal.

UA EEO Statement

It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.

Manual of Administrative Policies and Procedures

Close Date

09/21/2026

Open Until Filled (overrides close field)

No

Special Instructions to Applicants

Open to all applicants.