Office Administrator & Billing Coordinator

Viking Automatic Sprinkler Company; Duluth (MN); On-site; USD 45,000 - 60,000; Full time

Job summary

Viking Fire Protection Group in Duluth, MN is seeking an office administrator to support reception, billing, accounts payable, and coordination with field teams.

The role emphasizes excellent communication, organization, and multitasking, with responsibilities including billing, vendor invoices, and general office support.

Experience 3–5 years and a high school diploma required; strong MS Office skills preferred; supervisory experience a plus.

Qualifications

• 3–5 years business office experience.
• Strong background in basic secretarial skills is mandatory.
• Supervisory experience is a plus.
• Ability to work independently and with proficiency in the Microsoft Office suite.
• Strong oral and written communications skills; ability to professionally communicate with all levels of leadership, customers, and employees.
• Strong organizational skills, multi-tasking skills, ability to be resourceful and proactive when completing duties.
• Willingness to assist with miscellaneous projects as needed.
• Education: High school diploma or equivalent.

Responsibilities

• Office reception responsibilities including greeting customers, vendors, and associates as well as assisting with incoming phone calls.
• Provide excellence in collections by keeping DSO below 60 days.
• Provide general administrative support for coordinators through billing assistance.
• Process vendor invoices as needed.
• Order office supplies and assist in upkeep of office equipment.
• Assist in receiving and staging packages.
• Complete special projects as required.
• Offer suggestions and solutions on improving efficiency of general office procedures.
• Other duties as assigned and as the business needs adjust.

Skills

Office administration

Billing and collections

Microsoft Office

Communication skills

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Viking Fire Protection Group in Duluth, MN is seeking an office administrator to support reception, billing, accounts payable, and coordination with field teams.

The role emphasizes excellent communication, organization, and multitasking, with responsibilities including billing, vendor invoices, and general office support.

Experience 3–5 years and a high school diploma required; strong MS Office skills preferred; supervisory experience a plus.