Office Administrator

Viking Automatic Sprinkler Company; Rockford (IL); Hybrid; USD 27,552 - 34,440; Full time

Benefits offered by this job

PTO

Medical insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability

401k with match

EPSP

Job summary

A leading fire protection firm located in Rockford, IL is seeking a professional receptionist to enhance our front office environment. The ideal candidate will represent the company as the first point of contact for clients, showcasing exceptional organizational and communication skills. Responsibilities include handling incoming calls, greeting visitors, and managing office supplies. A high school diploma and 2-5 years of administrative experience are required. This role offers competitive pay ranging from $20 to $25 per hour depending on experience.

Qualifications

• 2-5 years of experience in front desk or administrative role required.
• Ability to work independently and manage multiple tasks.
• Willingness to assist with miscellaneous projects as needed.

Responsibilities

• Answer incoming calls and route them appropriately.
• Greet and direct visitors in a professional manner.
• Manage office supply inventory and purchases.

Skills

Excellent communication skills

Organizational skills

Multitasking abilities

Proficiency in Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

Job description

Are you a friendly and organized individual with a drive for providing exceptional customer service? We are seeking a professional receptionist to join our Rockford, IL team. As the first point of contact for clients and visitors, you will play a crucial role in creating a welcoming and efficient front office environment.

The ideal candidate will need to thrive in an independent work environment, have excellent communication skills, a keen eye for detail, and the ability to multitask in a fast-paced environment. Proficiency in Microsoft Office and prior experience in a similar role is preferred. If you have a warm, approachable demeanor, we encourage you to apply and become a valued member of our organization.

Responsibilities

• Answering all incoming calls and routing them appropriately, making sure voicemail is acceptable and, if not, offering alternatives.
• Greet and direct visitors
• Making collection calls to customers on outstanding invoices
• Creating and process purchase orders
• Manage office supply inventory and purchases
• Process invoices for accounts payable related to general office expenses
• Perform other duties as assigned, based on business needs

Requirements

• Ability to work independently
• Proficiency in the Microsoft Office (especially Excel and Outlook)
• Experience creating and processing purchase orders preferred
• Strong organizational skills and multi-tasking skills, with the ability to be resourceful and proactive
• Willingness to assist with miscellaneous projects as needed.
• 2-5 years of experience in front desk or administrative role required
• Ability to pass pre-employment drug screen, background check, and MVR
• Education: High school diploma or equivalent.
• PTO, Medical, Dental, Vision, Life Insurance, Long-term disability, 401k with match, EPSP

Pay range

• $20-$25/hr. depending on experience

EEO statement/Affirmative Action

• Viking Fire Protection Group is an equal opportunity employer and does not discriminate on the basis of religion, disability, protected veteran status, age, sex, race, color, national origin, or any other characteristic protected by law.
• Viking Fire Protection Group complies with federal and state disability laws and will make reasonable accommodations for applicants and qualified employees with disabilities. If you wish to request reasonable accommodations to participate in the job application or interview process, please contact Dan Broich.

Equal Opportunity Employer, including disabled and veterans.