Administrative Assistant

Viking Automatic Sprinkler Company; Rockford (IL); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Employee Stock Purchase Plan

Profit Sharing Plan

Flexible Spending (FSA/HSA)

Wellness Program

Paid Time Off

Paid Holidays

Tuition Reimbursement

Annual discretionary bonuses

Employer paid life insurance

Job summary

Viking Fire Protection Group in Rockford, IL is seeking an Administrative Assistant who blends high attention to detail with technical know-how to streamline internal processes.

You will handle billing, payroll, scheduling, and office support, collaborating with managers and staff while delivering accurate documentation and courteous service to customers.

Qualifications

• High School Diploma or GED, or 1-2 years related construction administration experience and/or training.
• Proficient computer skills with Microsoft Office and Outlook.
• Ability to multi-task in a fast-paced environment.
• Excellent written and verbal communication skills.
• Courteous, friendly, helpful attitude when speaking with customers.

Responsibilities

• Billing, receivable, and payable functions as assigned.
• Payroll functions, time collecting, accounts payables, and accounts receivables.
• Identify changes in projects that impact cost, schedule, or labor requirements.
• Assist with project dispatching/scheduling.
• Provide general administrative support for managers and staff.
• Create, type, and distribute internal and external correspondence.
• Maintain several types of records.
• Assist in completing special reporting and licensing requirements.
• Complete special projects as required.
• Accomplish responsibilities as required using business software as approved by VFPG.

Skills

Communication skills

Multi-tasking

Customer service orientation

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Office

Outlook

Job description

Viking Fire Protection Group is more than a company; we are a family of like-minded individuals that are committed to our purpose, values, and to each other. We believe in creating our own luck and shaping our future. VFPG accomplishes this through our culture by constantly innovating, working together, finding ways to create value for our customers and seizing every opportunity that comes our way, while still maintaining a good work life balance.

VFPG has been protecting lives and property for over 90 years in the fire protection industry.We employ outstanding people, continually enhance our knowledge, study trends, and utilize innovative technology to maintain our position as a leader in fire protection. We are driven by our core values: People, Integrity, Professionalism and Excellence (P.I.P.E.).

Absolute Fire Protection, our Rockford IL office, is seeking an Administrative Professional who combines high details with technical expertise. In this role you will perform administrative duties to help streamline our internal business process. If you thrive in fast-paced environments and take pride in delivering projects from start to finish, we’d love to hear from you.

Job Responsibilities

• Conduct billing, receivable, and payable functions as assigned.
• Payroll functions, time collecting, accounts payables, and accounts receivables.
• Identify changes in projects that impact cost, schedule, or labor requirements.
• Assist with project dispatching/scheduling.
• Provide general administrative support for managers and staff.
• Create, type, and distribute internal and external correspondence.
• Maintain several types of records.
• Assist in completing special reporting and licensing requirements.
• Complete special projects as required.
• Accomplish responsibilities as required using business software as approved by VFPG.
• Offer suggestions and solutions on improving efficiency of general procedures.
• Develop positive, lasting relationships with customers and team members.

Job Qualifications

• High School Diploma or GED; or one to two years of related construction administration experience and/or training is preferred.
• Possess proficient computer skills with working knowledge of business software applications (Microsoft Office, Outlook).
• Ability to multi-task in a fast-paced environment.
• Possess excellent written and verbal communication skills.
• Puts forth a courteous, friendly, helpful attitude when speaking with customers or dealing with other associates.
• Must pass a post-offer drug screen test and background check.

Benefits We Offer

• Comprehensive Insurance coverage - Health, Dental, Vision and More
• 401(k) Plan – Matching %
• Employee Stock Purchase Plan
• Profit Sharing Plan
• Flex Spending (FSA) and HSA
• Wellness Program
• Employee Assistance Program
• Individual Development Plan (IDP) – Define your career goals and create a plan that make the goals attainable
• Growth opportunities through company sponsored leadership development courses and training
• Paid Time Off (PTO)
• Paid Holidays
• Parental Leave, Paid Pregnancy Medical Leave
• Tuition Reimbursement
• Annual Discretionary Bonuses
• Employer Paid Life Insurance

Administrative Assistant

The Administrative Assistant is responsible for initiating, conducting, and coordinating the clerical and administrative functions required for the effective operation of an office. They will assist other branch personnel, including key managers, in various administrative roles.

This position has a salary range of $25-$30 per hour depending on experience.

EEO Statement/Affirmative Action

• Viking Fire Protection Group is an equal opportunity employer and does not discriminate on the basis of religion, disability, protected veteran status, age, sex, race, color, national origin, or any other characteristic protected by law.
• Viking Fire Protection Group complies with federal and state disability laws and will make reasonable accommodations for applicants and qualified employees with disabilities.

Equal Opportunity Employer, including disabled and veterans.