Office Administrator – Beaver Global

Beaverprocess; Utah; Hybrid; USD 42,000 - 56,000; Full time

Job summary

Beaver Global is a global procurement business that sources spare parts and consumables for remote mine sites worldwide. This is a hands-on Office Administrator role in Utah where you will support internal sales, purchasing, and customer service processes to ensure accurate quotes and smooth order flow.

You will liaise with suppliers and the warehouse, maintain records, and contribute to a collaborative team that values accuracy and timely delivery in a fast-paced environment.

Qualifications

• Experience in internal sales administration, purchasing administration, customer support, or a similar role.

Responsibilities

• Handle inbound customer enquiries promptly and professionally.
• Prepare accurate, competitive quotes.
• Process orders through to completion.
• Source products meeting spec, quality, and lead times.
• Compare supplier quotes to select best-fit option.
• Coordinate delivery and documentation.
• Liaise with warehouse and other departments to keep orders moving.
• Maintain accurate records in systems.

Skills

Customer service

Procurement support

Internal sales administration

Purchasing administration

Job description

The Opportunity

We're looking for an Office Administrator to join our close-knit team. This role suits someone who enjoys solving customer problems and takes pride in getting the details right. You'll be part of a small, and supportive team where knowledge is shared generously, and your work genuinely matters.

The Role

This is a busy, fast paced and detail-focused Office Administrator role. You'll own the process from first enquiry to delivered product, preparing customer quotes, liaising with suppliers, working closely with our warehouse team, and tracking everything in our easy-to-use software.

Key responsibilities will include:

• Handling inbound customer enquiries promptly and professionally.
• Preparing accurate, competitive quotes.
• Processing customer orders through to completion.
• Sourcing the right products to meet spec, quality, and lead time requirements.
• Comparing supplier quotes to select the best-fit option.
• Coordinating delivery, including expediting and documentation.
• ​Liaising with warehouse and other departments to keep orders moving smoothly.
• Maintaining accurate records in our systems.

About You

The ideal candidate will have experience in internal sales administration, purchasing administration, customer support, or a similar role.

You will enjoy working in a friendly team environment with established procedures and systems. You will have a high attention to detail, be very organised, and pride yourself on delivering repeatable, high-quality results. You will have a friendly manner, be highly productive, enjoy working in a fast-paced environment, and like contributing to the team’s success.

We're looking for someone who:

• Experience in procurement support or customer service within industrial companies is highly regarded.
• Is comfortable managing a high volume of quotes and orders concurrently.
• Genuinely enjoys being part of a small, hands-on team.
• Brings a calm, positive, can-do attitude to every interaction.
• Is reliable, self-motivated, and doesn't need handholding to get things done.

The Company

Beaver Global is a single-source procurement business that specialises in supplying remote overseas mine sites from Australia. We source and procure exactly what our clients require, typically spare parts and consumables to keep their mine sites running in remote locations all over the world.

The business has been operating for over 30 years and is part of the larger Beaver Group. The business is based in Perth and supplies clients all over the world.

Why Join Us?

At Beaver, you will be part of a friendly team where you will feel valued and supported.

You will enjoy a great work environment, including modern offices, free on-site parking, a convenient location (right next to the new Morley train station), push-button coffee, fresh fruit & snacks, and end-of-trip facilities. You will be in a larger professional office with the other Beaver businesses with great support and a strong team culture.

Our Core Values help us create a great company culture (see the video below).

Key reasons why you should join us:

• A small, experienced team ready to train and share knowledge.
• A stable role with a well-established, respected industrial supplier.
• A close, down-to-earth culture where everyone pitches in and has each other's back.
• Room to keep learning–new products, new suppliers, new challenges.
• Perth-based role, working closely with a team that values getting things right.