Office Administrator – Beaver Global

Beaver Process Equipment; Utah; Hybrid; USD 42,000 - 54,000; Full time

Job summary

Beaver Global is seeking an Office Administrator for our Utah office. You will own the process from initial enquiry to delivered product, preparing quotes, liaising with suppliers, and coordinating with the warehouse team to track orders in our systems.

The ideal candidate has experience in internal sales or purchasing administration, strong attention to detail, and enjoys working in a friendly, fast-paced team environment.

Qualifications

• Experience in procurement support or customer service within industrial companies.
• Ability to manage a high volume of quotes and orders concurrently.
• Strong attention to detail and highly organized.
• Enjoys working in a small, hands-on team.
• Reliable, self-motivated and proactive.

Responsibilities

• Handle inbound customer inquiries promptly and professionally.
• Prepare accurate, competitive quotes.
• Process customer orders through to completion.
• Source the right products to meet spec, quality, and lead time requirements.
• Coordinate delivery, including expediting and documentation.
• Liaise with warehouse and other departments to keep orders moving.
• Maintain accurate records in our systems.

Skills

Customer service

Order processing

Detail orientation

Team collaboration

Problem solving

Tools

ERP software

CRM

Job description

The Opportunity

We're looking foran Office Administratorto join our close-knit team.This role suits someone whoenjoys solving customerproblems andtakes pride in getting the details right. You'll be part of a small, and supportive team where knowledge is sharedgenerously,and your work genuinely matters.

The Role

This is a busy,fast paced anddetailfocused Office Administrator role.You'll own the process from first enquiry to delivered product,preparingcustomer quotes, liaisingwith suppliers, workingclosely with our warehouse team, and trackingeverything in our easy-to-use software.

Key responsibilities will include:

• Handling inbound customer enquiries promptly and professionally.

• Preparing accurate, competitive quotes.

• Processing customer orders through to completion.

• Sourcing the right products to meet spec, quality, and lead time requirements.

• Comparing supplier quotes to select the best-fit option.

• Coordinating delivery, including expediting and documentation.

• Liaising with warehouse andotherdepartmentsto keep orders moving smoothly.

• Maintaining accurate records in our systems.

About You

The ideal candidate will have experience in internal sales administration, purchasing administration, customer support, or a similar role.

You will enjoy working in a friendly team environment with established procedures and systems. You will have a high attention to detail, be very organised, and pride yourself on delivering repeatable, high-quality results. You will have a friendly manner, be highly productive, enjoy working in a fast-paced environment, and like contributing to the team’s success.

We're looking for someone who:

• Experience in procurement supportor customer service within industrialcompaniesis highly regarded.

• Is comfortable managing a high volume of quotes and orders concurrently.

• Genuinely enjoys being part of a small, hands-on team.

• Brings a calm, positive, can-do attitude to every interaction.

• Is reliable, self-motivated, and doesn't need handholding to get things done.

The Company

Beaver Global is a single-source procurement business that specialises in supplying remote overseas mine sites from Australia. We source and procure exactly what our clients require, typically spare parts and consumables to keep their mine sites running in remote locations all over the world.

The business has been operating for over 30 years and is part of the larger Beaver Group. The business is based in Perth and supplies clients all over the world.

Why Join Us?

At Beaver, you will be part of a friendly team where you will feel valued and supported.

You will enjoy a great work environment, including modern offices, free on-site parking, a convenient location (right next to the new Morley train station), push-button coffee, fresh fruit & snacks, and end-of-trip facilities. You will be in a larger professional office with the other Beaver businesses with great support and a strong team culture.

Our Core Values help us create a great company culture (see the video below).

Key reasons why you should join us:

• A small, experienced team ready to train and share knowledge.

• A stable role with a well-established, respected industrial supplier.

• A close, down-to-earth culture where everyone pitches in and has each other's back.

• Room to keep learning–new products, new suppliers, new challenges.

• Perth-based role, working closely with a team that values getting things right.