Manufacturing Admin Assistant

TAE Aerospace group; Keys (OK); On-site; USD 42,000 - 64,000; Full time

Job summary

Marand is seeking a Manufacturing Administrator to support day-to-day operations for engineering, production and procurement teams. You will help maintain accurate documentation, inventories and administrative processes in a fast-paced, collaborative environment.

Responsibilities include coordinating production documentation, stock management, purchasing support, dispatch paperwork and general team assistance, while contributing to continuous improvement and quality compliance.

Qualifications

• Experience providing administrative support in manufacturing, engineering, warehousing, logistics or production environments.
• Experience supporting inventory control, stock management, procurement or warehouse administration is advantageous.
• Strong data entry accuracy and meticulous record-keeping are essential.

Responsibilities

• Provide administrative support to a manufacturing program and ensure daily operations run smoothly.
• Maintain production records, databases and manufacturing documentation.
• Prepare documentation for dispatch, freight and customer deliveries.
• Support inventory administration, including stocktakes, reconciliations and reporting.

Skills

Admin experience

Inventory control

Data entry accuracy

Microsoft Office

Communication skills

Organisational skills

Attention to detail

Tools

ERP/MRP systems

Microsoft Office

Job description

As our Manufacturing Administrator, you'll play an important part in supporting the day-to-day operations of our manufacturing team. Working closely with Engineering, Production and Procurement, you'll help ensure documentation, inventory records and administrative processes are accurate, organised and up to date.

This is a varied role where no two days are the same. From coordinating production documentation and supporting stock management activities to assisting with purchasing administration, dispatch paperwork and general team support, you'll help keep manufacturing activities running efficiently while contributing to a collaborative and fast-paced environment.

Key Responsibilities

• Provide administrative support to one of our advanced manufacturing programs and ensure daily operations run smoothly.
• Maintain accurate production records, databases and manufacturing documentation.
• Prepare documentation required for dispatch, freight and customer deliveries.
• Support inventory administration, including consumable stocktakes, stock reconciliations and reporting.
• Assist Procurement by maintaining inventory records, monitoring stock movements and supporting purchasing activities.
• Process data accurately within ERP and business systems to support production and operational requirements.
• Generate reports and assist with tracking production, inventory and concession data.
• Maintain organised electronic and hard copy records in line with quality and compliance requirements.
• Identify opportunities to improve administrative processes and contribute to continuous improvement initiatives.
• Provide general office administration, including document preparation, filing, scanning and record management.
• Deliver professional reception support and visitor management when required.
• Assist with coordinating internal events and employee engagement activities.
• Contribute to maintaining a safe, compliant and collaborative workplace.

What You'll Bring

• Previous administration experience within a manufacturing, engineering, warehousing, logistics or production environment.
• Experience supporting inventory control, stock management, procurement or warehouse administration will be highly regarded.
• Excellent attention to detail with strong data entry accuracy.
• Well-developed organisational skills and the ability to prioritise competing tasks in a busy environment.
• Confidence using Microsoft Office, particularly Excel, Word and Outlook.
• Experience working with ERP, MRP or inventory management systems.
• Strong communication skills and the ability to build positive working relationships across multiple teams.
• A proactive approach with a willingness to learn new systems and processes.
• Ability to work independently while contributing to a collaborative team culture.
• Flexible, reliable and adaptable, with a customer-focused mindset.
• A continuous improvement approach and a willingness to identify more efficient ways of working.

This role requires you to be an essential part of the manufacturing process and therefore requires you to be present in the office five days a week.

Job Description

About Marand:

Take your career to new heights with Marand. Marand is a leading Australian engineering and manufacturing company that designs and builds complex equipment, tooling, and bespoke products for top-tier clients including Lockheed Martin, Boeing, BAE Systems, BHP, and Rio Tinto.

We offer complete manufacturing solutions, from project management and design to installation, commissioning, ongoing support, and spare parts. Our team is known for successfully delivering complex technology transfers and supporting major defence and industrial programs both locally and internationally.

Marand is part of the ASDAM Group and is a leading sovereign defence, advanced manufacturing and sustainment company. It provides end-to-end capability across design, engineering, manufacturing, assembly and sustainment. ASDAM includes Marand, TAE Aerospace, Rosebank Engineering, Levett Engineering, Quickstep and Oldham Engineeering.

Join Marand and be part of a company that values innovation, quality, and your career growth — all while working on exciting projects that make a real impact.

Be part of an exciting, high-growth industry and work on meaningful projects

Desired Skills and Experience

Additional Requirements:
Due to the nature of our work and the requirements of our customers, all applicants may be required to hold Australian citizenship and need to meet ITAR (International Traffic in Arms Regulations) and/or EAR (Export Administration Regulations) compliance as part of employment eligibility.

Successful applicants may also be required to undergo a current police check, obtain a Commonwealth defence security clearance, and participate in random drug and alcohol screening as part of our commitment to safety and security.

We make employment decisions based on merit, and we encourage applications from people of all backgrounds.

Please note that any correspondence in relation to your application will be sent from [e-mail] .