Office Administrator Assistant

Engineering Consulting Service; Roanoke (VA); On-site; USD 26,000 - 29,000; Full time

Job summary

ECS Group of Companies in Roanoke, Virginia is seeking an Office Administrator to support payroll processing, accounts payable/receivable, invoicing, and HR-related tasks. This role offers growth through training across all key functions and a pathway from administrative support to a full Office Administrator position.

The ideal candidate has a high school diploma or GED, prefers an associate degree in business, accounting, or HR, and at least one year of ECS administrative experience.

Qualifications

• High school diploma or GED required.
• Associate degree or coursework in business, accounting, or human resources preferred.
• 1 year of ECS administrative experience; training across all key functions.

Responsibilities

• Assist with processing payroll, accounts payable/receivable, and invoicing
• Support new hire processes, job changes, and terminations
• Complete and file HR forms (e.g., employment verifications, I-9s)
• Assist with benefits processing and leave administration
• Enter vendor invoices and reconcile statements
• Support billing and collections efforts
• Help maintain office equipment and supply inventory
• Support general office administration and receptionist duties
• Attend meetings and participate in required trainings
• Other duties as assigned to support learning and office operations

Skills

Administrative experience

Organizational skills

Education

High school diploma or GED

Associate degree or coursework in business, accounting, or human resources

Job description

Responsibilities

• Assist with processing payroll, accounts payable/receivable, and invoicing
• Support new hire processes, job changes, and terminations
• Complete and file HR forms (e.g., employment verifications, I-9s)
• Assist with benefits processing and leave administration
• Enter vendor invoices and reconcile statements
• Support billing and collections efforts
• Help maintain office equipment and supply inventory
• Support general office administration and receptionist duties
• Attend meetings and participate in required trainings
• Other duties as assigned to support learning and office operations

Qualifications

• High school diploma or GED required.
• Associate degree or coursework in business, accounting, or human resources preferred.
• 1 year of ECS administrative experience. This role is designed for individuals looking to grow into an Office Administrator position and will include training across all key job functions.

The expected pay range for this role and location is $19-$21/hour. The final agreed-upon compensation will be determined based on specific location and other individual qualifications.

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #148 in Engineering News-Record's Top 200 Environmental Firms (October 2025) and #50 in Zweig Group's Hot Firm List (May 2025). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer. To learn more, click here.