Staff Project Administrator

ECS Group of Companies; San Antonio (TX); On-site; USD 30,000 - 45,000; Full time

Job summary

A leading engineering consulting firm in San Antonio is seeking a motivated individual for project administrative support. Responsibilities include assisting with project tasks, managing communications with clients, and learning project management skills. The ideal candidate has a high school diploma, is detail-oriented, and proficient in MS Office. This role offers the opportunity to gain experience in a collaborative environment with a focus on engineering and consultation services.

Qualifications

• Strong communication skills required for interaction with clients and team members.
• Self-motivated and detail-oriented approach is essential to manage tasks effectively.
• Proficiency in Microsoft Office is necessary for administrative tasks.

Responsibilities

• Assist with project administrative tasks, invoicing, and resource coordination.
• Engage in communication with clients and assist in solving administrative problems.
• Learn project management principles and assist in contract management.

Skills

Excellent oral & written communication skills

Dependable, self-motivated

Ability to multi-task and meet deadlines

Proficient with MS Office (Word, Excel, PowerPoint)

Ability to work effectively in teams

Education

High school diploma or GED required

Bachelor of Business or related field preferred

Job description

Overview

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #66 in Engineering News-Record’s Top 500 Design Firms (April 2025), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #50 in Zweig Group’s Hot Firm List (May 2025). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer. To learn more, click here.

Responsibilities

• Assist with the administrative tasks associated with a project, including, but not limited to proposal and project registration, invoicing set-up, coordinate project resources, and more.
• Limited ability to use ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets.
• Interact and collaborate with staff members on a variety of projects, as requested.
• Attend project meetings with senior staff and assist with resolutions to administrative problems.
• Communicate with client and external team members, as requested.
• Assist with preparing invoices and collection efforts.
• Limited ability to prioritize tasks to meet project deadlines. Consult with your supervisor to help prioritize tasks on a daily basis.
• Beginning to learn project and contract management skills.
• Begin to learn how to manage project budgets and the need for change orders.

Required Qualifications & Skills

• High school diploma or GED required. Bachelor of Business or related field preferred
• 0 years of related experience
• If driving for, or on behalf of, any ECS subsidiary, a valid driver\'s license is required
• Excellent oral & written communication skills
• Limited project management and contract administration skills
• Dependable, self-motivated, responsible and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
• Excellent interpersonal skills
• Limited decision making skills

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #66 in Engineering News-Record’s Top 500 Design Firms (April 2025), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #50 in Zweig Group’s Hot Firm List (May 2025). For additional information about ECS, visit: www.ecslimited.com.

"ECS is an Equal Opportunity Employer. To learn more, click here."