Office Administrator [AQ-21010]

Aquent; Seattle (WA); On-site; USD 25,000 - 41,000; Part time

Benefits offered by this job

Health benefits

Dental & Vision

Paid sick leave

Retirement with match

Aquent Gymnasium training

Job summary

Aquent is seeking a part-time Workplace Operations & Employee Experience Specialist to support our partner's Seattle office and ensure smooth daily operations.

You will manage facilities, coordinate events, and help deliver an exceptional employee experience through cross-functional collaboration with technology, HR, and facilities teams.

Qualifications

• 2–5+ years in office management or workplace operations.
• Excellent written and verbal communication with internal partners.
• Experience coordinating events and managing vendors.
• Strong organizational skills and ability to handle multiple tasks.

Responsibilities

• Oversee daily office operations and maintain a safe, organized environment.
• Manage office, kitchen, and facilities supplies and inventory.
• Serve as primary contact for facilities and tech issues; submit tickets.
• Coordinate with building management and external vendors for on-site services.
• Plan and execute site-specific events and employee engagement activities.
• Support on-site meals, snacks, and beverage services.

Skills

Office management

Vendor management

Event planning

Google Workspace

Communication

Tools

Google Workspace

Job description

Aquent is seeking exceptional talent to partner with a pioneering technology company at the forefront of innovation, dedicated to shaping the future of urban mobility. This organization is committed to creating groundbreaking solutions that enhance daily life and fosters a dynamic, collaborative environment where every team member contributes to a larger vision. As an Aquent talent, you will be instrumental in cultivating a vibrant, welcoming, and seamlessly functioning environment, directly empowering teams and making a tangible impact on the daily lives of everyone who steps through the doors, creating an environment where innovation thrives and collaboration flourishes.

About The Opportunity

Are you ready to be the architect of an exceptional workplace? In this pivotal part-time role, you will be the central figure ensuring our partner’s office runs smoothly. Your proactive approach and strategic support will directly contribute to a collaborative culture and operational excellence, making a significant difference in our mission to shape the future. This is more than an administrative position; it’s an opportunity to directly enhance employee well-being, streamline daily operations, and support strategic initiatives, playing a crucial part in the success of a forward-thinking organization.

What You’ll Do

• Workplace Operations:
  • Oversee daily office operations, conducting regular walkthroughs to ensure a clean, safe, and organized environment.
  • Manage all office, kitchen, and facilities supplies, including monitoring stock levels, overseeing inventory, and handling ordering and restocking.
  • Serve as the primary point of contact for facilities and technology-related issues, submitting and monitoring tickets for timely resolution.
  • Coordinate with building management and external vendors for repairs, maintenance, cleaning, and other on-site services.
  • Handle all incoming and outgoing mail and deliveries, ensuring packages are received and distributed efficiently.
  • Collaborate with cross-functional teams (including technology, human resources, and facilities) to provide essential on-the-ground support and ensure seamless office operations.
• Employee Experience & Culture:
  • Plan, budget, and execute a variety of site-specific events, such as holiday parties, social gatherings, and team-building activities.
  • Support and coordinate on-site programs, including daily meals, snacks, and beverage services.
  • Contribute to a lively and inclusive work culture by decorating for holidays and supporting company-wide engagement initiatives.
  • Act as a key resource for employees, gathering feedback and communicating important office information.
  • Manage and update internal office documentation, such as knowledge base and intranet pages, to ensure information is current and accessible.
• Administrative & Strategic Support:
  • Manage the office budget, track expenses, and provide leadership with ad-hoc administrative requests.
  • Facilitate new hire onboarding and orientation for the local office.
  • Partner with leadership and the facilities team to assist with space planning and future headcount needs.
  • Provide support for key meetings and broadcasts, ensuring technology and logistics run smoothly.
    

Must-Have Qualifications

• 2-5+ years of experience in office management, workplace operations, or a similar role, ideally within a high-growth technology environment.
• A proven track record of delivering excellent employee-facing service with strong attention to detail, even in high-demand situations.
• Strong organizational and time management skills, with the ability to manage multiple tasks, handle shifting priorities, and work independently.
• Excellent written and verbal communication skills, with the ability to build strong relationships with internal partners, leadership, and external vendors.
• Experience managing vendors, coordinating events, and overseeing day-to-day facilities operations with a proactive, solution-oriented approach.
• Proficiency with Google Workspace.

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

Other Requirements

PART TIME: 11 – 4pm, Monday through Friday. Approx. 25 Hours/Weekly.