Administrative Assistant 2 [AQ-20744]

Aquent; Redmond (WA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health, Vision, and Dental plans

Retirement plan with match

Paid sick leave

Aquent Gymnasium online training

Job summary

Aquent is seeking a proactive Facilities & Office Coordinator in Redmond, WA to alleviate administrative burdens and keep the workplace running smoothly. You will coordinate onboarding, manage hardware requests and asset tracking, and serve as the primary liaison for facilities, workspace, and office support.

You will coordinate deliveries, catering, and event logistics, support onsite meetings and town halls, and help maintain inventories and shared spaces.

Qualifications

• Must have 3–5+ years in a large, fast-paced corporate environment.
• Strong organizational and prioritization skills with attention to detail.
• Excellent verbal and written communication across all levels of the organization.
• Ability to work independently, manage time effectively, and prioritize competing demands.
• Maintain confidentiality and keep information organized and secure.
• Strong interpersonal and customer service skills with a collaborative approach.
• Proficient with Microsoft 365 tools (Word, Excel, PowerPoint, SharePoint).
• Familiarity with expense reporting and operational workflows.

Responsibilities

• Coordinate new hire onboarding and ensure onsite readiness.
• Manage hardware requests, asset tracking, and equipment processing.
• Act as the primary liaison for facilities, workspace, and office support requests.
• Manage receipt and distribution of deliveries, supplies, snacks, and team equipment.
• Support organizational events, morale activities, town halls, and onsite meetings.
• Coordinate vendors, catering, invoices, and event logistics.
• Maintain shared spaces, storage locations, and operational inventory.
• Provide essential onsite operational support during building or workplace disruptions.

Skills

Microsoft 365

Organizational Skills

Communication Skills

Time Management

Confidentiality

Customer Service

Cross-functional Collaboration

Office Administration

Independent Work

Tools

Word

Excel

PowerPoint

SharePoint

Job description

Impact & Contribution

As a vital member of this high-performing team, you will alleviate administrative burdens and streamline operations, allowing engineers and leaders to dedicate their full attention to groundbreaking projects. You will be instrumental in supporting critical onsite events, coordinating catering, managing equipment lifecycles, maintaining essential supplies, and facilitating smooth onboarding for new team members. Your ability to manage a diverse set of responsibilities will directly contribute to a well-organized, efficient, and thriving workplace, playing a meaningful role in the team’s ability to deliver innovative solutions.

Key Responsibilities

• Coordinate new hire onboarding and ensure onsite readiness.
• Manage hardware requests, asset tracking, and equipment processing.
• Act as the primary liaison for facilities, workspace, and office support requests.
• Manage the receipt and distribution of deliveries, supplies, snacks, and team equipment.
• Support organizational events, morale activities, town halls, and onsite meetings.
• Coordinate vendors, catering, invoices, and event logistics.
• Maintain shared spaces, storage locations, and operational inventory.
• Provide essential onsite operational support during building or workplace disruptions.

Must-Have Qualifications

• Prior experience in a large, fast-paced corporate environment, with 3 to 5 or more years strongly desired.
• Exceptional organizational and prioritization skills with strong attention to detail.
• Strong verbal and written communication skills with the ability to interact professionally across all levels of an organization.
• Expert ability to work independently, manage time effectively, and prioritize competing demands.
• Expert ability to maintain confidentiality and keep information organized and secure.
• Strong interpersonal and customer service skills with a collaborative, team-oriented approach.
• Proficiency with Microsoft 365 tools including Word, Excel, PowerPoint, SharePoint.
• Familiarity with systems for expense reporting and operational workflows.
• Service-oriented approach with a commitment to enabling leadership and team success.
• Embody a culture of collaboration, integrity, and excellence.

Nice-to-Have Qualifications

• Recent experience within a large, complex organization, preferably within the last 1-2 years, with familiarity with modern workplace tools and processes.
• Experience with onsite operations and facility coordination.
• Experience with hardware and onboarding management.
• Experience with event and vendor management.

About Aquent Talent

• subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match.
• free online training through Aquent Gymnasium.

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

Client Description

Join a global technology leader driving innovation and empowering people and organizations worldwide to achieve more. Here, you’ll collaborate with passionate, diverse teams to create impactful solutions that shape the future. The culture prioritizes growth, inclusion, and purpose—where your ideas are valued, and your work drives real change. Wherever your passion lies and wherever your career is headed—you’ll play a role in projects that touch billions of lives. With flexible work options and a supportive environment, you’ll have the tools to thrive both personally and professionally. Be part of something that truly matters.