Office Administrator and Bookkeeper

EDWARD HORTON BUILDERS INC; Village of Ocean Beach (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading luxury home builder is seeking an Office Administrator and Bookkeeper for its Fire Island location. The ideal candidate will have over 3 years of experience, excellent organization skills, and proficiency in Microsoft Office and QuickBooks. This full-time role provides a unique chance to experience Fire Island in a serene work environment.

Qualifications

• 3+ years of administrative or office management experience.
• Proficiency in Microsoft Office and QuickBooks Online is a must.
• Comfortable juggling multiple tasks and taking initiative.

Responsibilities

• Answering calls, responding to emails, and coordinating schedules.
• Maintaining financial records and ensuring compliance with regulations.
• Delivering outstanding customer service throughout the homebuilding journey.

Skills

Organization

Communication

Attention to Detail

Time Management

Tools

Microsoft Office

QuickBooks Online

Job description

1 day ago Be among the first 25 applicants

Edward Horton Builders, Inc. is a premier custom home builder specializing in luxury vacation homes on beautiful Fire Island. We pride ourselves on delivering craftsmanship that exceeds expectations — and we’re looking for someone who shares that standard of excellence.

Role Description

As our Office Administrator and Bookkeeper, you’ll be the first point of contact for customers—answering calls, responding to emails, and coordinating schedules—while also ensuring our financial records and accounts are accurate and well-organized in a fast-paced environment. This position offers a rare opportunity to experience Fire Island in the off-season — a quieter, more special setting that few have the chance to enjoy.

What You'll Do:

• Be the friendly and professional first point of contact — answering phones, greeting visitors, managing mail/packages.
• Maintain and update client and project files with precision and confidentiality.
• Manage time cards, process payroll data, and support HR-related documentation.
• Coordinate schedules, meetings, and daily workflow in a bustling office.
• Deliver outstanding customer service to clients throughout their homebuilding journey.
• Handle vendor and subcontractor communications and documentation.
• Oversee office supply purchasing and inventory.
• Prepare reports, contracts, and project-related documentation.
• Ensure compliance with all State and Federal regulations (labor, payroll, workers’ comp, etc.).
• Record accounting on our software and keep digital files organized.

The Ideal Candidate:

• 3+ years of administrative or office management experience.
• Proficient in Microsoft Office and QuickBooks Online (a must).
• Excellent organizational and time management skills.
• Strong knowledge of basic accounting, payroll, and office procedures.
• Friendly, professional communicator with strong attention to detail.
• Comfortable juggling multiple tasks and taking initiative.
• Experienced with invoicing, scheduling, and compliance tracking.
• Able to handle confidential information with care and integrity.

Nice to Have:

• Experience with human resources support or labor compliance.
• Familiarity with construction or home building industry.
• Love of the beach is optional… but definitely a plus!
• This is an in-person role based on Fire Island.
• Transportation is provided daily from Bay Shore, NY:
• Departing 7:00 AM to Fire Island
• Returning 4:10 PM to Bay Shore

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Individual and Family Services

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