Office Administrator / Accounts Assistant

Ayrshire; Irvine (CA); On-site; USD 24,000 - 32,000; Full time

Job summary

GH Resourcing is seeking an Office Administrator / Accounts Assistant to join their growing team in Kilmarnock. The role offers variety across administrative and accounts tasks, with training provided for those transitioning into accounts administration.

You will support day-to-day office operations, maintain records and databases, handle invoices and supplier communications, and assist colleagues with a range of duties. Monday to Friday, 9am-5pm, permanent role.

Qualifications

• Experience in office or accounts administration is beneficial.
• Willingness to learn and develop administration skills.

Responsibilities

• Processing purchase orders and matching orders against supplier invoices.
• Checking and processing invoices.
• Maintaining and updating company databases and records.
• Updating and maintaining vehicle records and associated administration.
• Booking accommodation and making travel arrangements where required.
• Monitoring and responding to emails.
• Answering incoming telephone calls and dealing with general enquiries.
• Providing general administrative support across the business.
• Assisting colleagues with a variety of office duties and providing holiday and absence cover.

Skills

Organised

Microsoft Office

Communication

Multitasking

Job description

Office Administrator / Accounts Assistant

Due to continued growth and the need to strengthen their office team, our client is looking to recruit a versatile and organised Office Administrator / Accounts Assistant to join their business in Kilmarnock.

This is an excellent opportunity for someone who enjoys variety in their working day and is happy turning their hand to a range of administrative and accounts-related duties.

Working as a flexible member of the office team, you will provide support across different areas of the business, helping to maintain the smooth day-to-day running of the office and providing cover during periods of annual leave and absence.

Previous accounts experience would be advantageous but is not essential, as full training will be provided for the right person.

Key Responsibilities

• Processing purchase orders and matching orders against supplier invoices.
• Checking and processing invoices.
• Maintaining and updating company databases and records.
• Updating and maintaining vehicle records and associated administration.
• Booking accommodation and making travel arrangements where required.
• Monitoring and responding to emails.
• Answering incoming telephone calls and dealing with general enquiries.
• Providing general administrative support across the business.
• Assisting colleagues with a variety of office duties and providing holiday and absence cover.

We are looking for someone who is...

• Organised, reliable and able to manage a varied workload.
• Confident working across different administrative tasks.
• Comfortable using computer systems and Microsoft Office.
• A good communicator with a professional telephone manner.
• Able to work independently while also supporting the wider team.
• Flexible, adaptable and willing to learn new tasks.

Previous experience in an office administration or accounts administration role would be beneficial. However, our client is also happy to consider someone with good general administration skills who is keen to develop their experience.

This is a full-time, permanent role. The working week is, Monday to Friday working hours, 9am-5pm (35 hours).