Office Administrator

Saint-Gobain; Worcester (MA); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading company seeks an Office Coordinator to support day-to-day operations and leadership teams. Responsibilities include managing administrative tasks, coordinating meetings, and fostering employee engagement. The ideal candidate is organized, proactive, and able to handle multiple priorities in a dynamic environment.

Benefits

Medical Insurance

Dental Insurance

401(k) with Company Match

Employee Assistance Program

Commuter Benefits

Qualifications

• 2+ years of experience in an administrative or office coordination role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Manage administrative tasks and coordinate meetings and events.
• Support employee engagement initiatives and assist in planning internal events.
• Promote a safe working environment by adhering to safety protocols.

Skills

Organizational Skills

Multitasking

Communication

Education

High school diploma

Associate or bachelor’s degree

Tools

Microsoft Office Suite

Canva

Job description

WHY DO WE NEED YOU?

The Office Coordinator plays a key role in supporting both the On-Site and Divisional Leadership Teams by ensuring smooth day-to-day office operations. This position is responsible for managing administrative tasks, coordinating meetings and events, supporting employee engagement initiatives, and assisting with special projects. The ideal candidate is organized, proactive, and capable of handling multiple priorities in a dynamic environment.

Key Responsibilities :

Administrative & Office Support

• Serve as the first point of contact by greeting and directing visitors.
• Manage the visitor calendar and coordinate logistics for site visits.
• Prepare meeting rooms and ensure all materials and equipment are ready.
• Draft and distribute internal communications and notifications.
• Order and maintain office supplies and inventory.

Leadership & Project Support

• Assist Divisional Leadership with meeting logistics, employee recognition efforts, and special events.
• Organize meals and catering for site functions, leadership meetings, and guest visits.
• Support the Leadership Team with document preparation, data entry, filing, and other administrative tasks.
• Coordinate interviews between candidates, hiring managers, and HR.

Employee Engagement & Communication

• Support employee engagement initiatives and assist in planning internal events.
• Maintain on-site communication platforms such as digital displays and bulletin boards.
• Identify and coordinate community involvement opportunities for the site.

Safety & Compliance

• Promote a safe working environment by adhering to safety protocols and PPE requirements.
• Participate in departmental safety meetings and initiatives.

IS THIS JOB FOR YOU?

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• 2+ years of experience in an administrative or office coordination role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and Canva.
• Ability to work independently and collaboratively in a fast-paced environment.

A LITTLE MORE ABOUT US

Saint-Gobain Performance Films and Solutions is a global leader in high-performance materials, specializing in advanced film solutions for automotive, architectural, and custom applications. We provide innovative products designed to enhance solar control, privacy, safety, and surface protection. Committed to sustainability and customer satisfaction, we deliver reliable, high-quality solutions that meet the evolving needs of our clients while minimizing environmental impact.

At Saint-Gobain we design, manufacture and distribute materials which are key ingredients in the wellbeing of each of us and the future of all. Join our innovative, passionate and entrepreneurial community to improve the world of tomorrow with us.

LEGAL STATEMENT

Saint-Gobain provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Saint-Gobain is an equal opportunity employer of individuals with disabilities and supports the hiring of veterans.

BENEFITS IN JOINING US

Employees have the flexibility to choose the benefits that best fit their individual needs.

Health and Wellbeing - Supporting your wellbeing, to thrive in life and work.
• Medical, Prescription Drug, Vision, and Dental Insurance
• Healthcare Saving Account and Flexible Spending Account options
• LiveWell Wellness Program
• Employee Assistance Program (EAP)

Retirement and Protection - Helping to make the future life you want a reality.
• 401(k) with Company Match, Retirement Accumulation Plan (RAP)
• Company-provided Life Insurance, AD&D, Short-Term Disability
• Voluntary employee and dependent life insurance, Long-Term Disability, Critical Illness and Accident Insurance

Additional Benefits - Helping shape the experience and impact you want
• Commuter Benefits
• Group Legal
• Identity Theft Protection
• Auto and Home Insurance
• Pet Insurance and Discounts
• Back-up Child & Elder Care
• Perk Spot Employee Discount Program