Office Administrator

Congregational Church of Westboro; Westborough (MA); On-site; USD 397,000 - 485,000; Part time

Job summary

Congregational Church of Westboro is seeking a part-time, in-person secretary to provide administrative support to the Minister and church staff. The role is 4 days a week on site, totaling 16 hours.

Responsibilities include document processing, reception duties, and managing membership data, reports, and mailings, while coordinating building use and vendor meetings as needed. Strong confidentiality and MS Office skills are essential.

Qualifications

• Proficient in Office 365 and Word.
• Experience with membership databases (e.g., CDM+).
• Ability to interact with the public and church staff.
• Strong confidentiality handling.
• Ability to multi-task and manage paperwork.

Responsibilities

• Provide document processing support including reports and correspondence.
• Handle reception duties: answer calls and screen inquiries.
• Assist with membership records, reports, mailings, and file maintenance.
• Coordinate building use and vendor meetings as needed.

Skills

Office 365

Word

Membership database

Confidentiality

Multi-tasking

Public interaction

Office organization

Tools

CDM+ database

Job description

Provide secretarial and administrative services to the Minister, all other church staff and lay leaders of boards and committees.This is a part-time, in-person role. 4 days a week on site, 16 hours total.

KEY JOB TASKS

Document Processing

• Prepare correspondence and reports as requested by Minister and lay leaders.
• Organize and compile information for reports and exhibits.
• Run address labels for mailings as needed

Reception

• Receive and screen telephone calls. Respond to or redirect inquiries to appropriate staff.
• Serve as liaison between minister, church members, community leaders, funeral directors and others as required.
• Answer routine inquiries, compose routine correspondence.
• Bi-weekly staff meetings.

Administrative

• Maintain Membership information in CDM+ database, reviewing with Minister for needed updates
• Coordinate the production of annual and financial reports, support other mailings.
• Distribute mail, maintain files, and keep electronic and hard copies of important documents.
• Order supplies (within allocated budget) for office and other committees (work closely Trustees and properties committee to set up vendors meetings, submitting signed contracts and assisting with other building maintenance projects).
• Maintain petty cash account.
• Coordinate building use forms with Trustees and oversee the usage and field any questions leading up to the event.

REQUIRED COMPETENCIES

• Ability to interact with the public, church staff and church members.
• Ability to maintain confidentiality of information.
• Multi-tasking is a must.
• Demonstrated Office 365 skills. Proficient in Word
• Demonstrated ability to work with membership database
• Demonstrated knowledge of office organization