Office Administrator

Wellesley; Wellesley (MA); On-site; USD 63,000 - 73,000; Full time

Job summary

The Town of Wellesley is seeking a full-time Office Administrator for the Wellesley Free Library. This role involves a variety of administrative tasks to ensure smooth operations, including payroll assistance and public interaction. Ideal candidates will have strong communication and problem-solving skills, along with relevant educational qualifications.

Benefits

Health Insurance

Dental Insurance

Vacation Time

Sick Time

Retirement Plan

Qualifications

• 2-5 years administrative experience required.
• Excellent computer skills including Publisher and email.

Responsibilities

• Develop and refine office routines for the library.
• Assist with payroll and accounts payable.
• Interact with the public and edit documents for publication.

Skills

Communication

Problem Solving

Conflict Resolution

Education

Associate’s Degree in Office Administration

Certificate in Business Administration

Tools

Word Processing

Spreadsheets

Databases

Job description

Job Opportunities

Current employment opportunities for the Town of Wellesley. Subscribe to job posting notifications to be automatically alerted of the latest career opportunities by clicking on the Notify Me button.The Town of Wellesley is an Equal Opportunity/Affirmative Action Employer. Prospective employees will receive consideration without discrimination because of race, creed, color, sex, age, national origin, disability, veteran status or sexual orientation.

You can find job opportunities at Wellesley Public Schools here .

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The Wellesley Free Library is seeking a fun, flexible and fearless full-time (35 hours) Office Administrator. The Office Administrator performs a variety of administrative, secretarial, clerical and bookkeeping tasks to ensure the smooth and efficient operation of the Wellesley Free Library’s (WFL) administrative office. The incumbent also provides administrative support to all WFL departments.

Reporting to the Library Director and working under the Administrative Support Manager, the Office Administrator’s primary responsibilities are developing and refining office routines, reserving and managing payments for meeting rooms, assisting with processing payroll and accounts payable, assisting the Director, and independently carrying out assignments to completion. The incumbent informs the Library Director and Administrative Support Manager of matters requiring their attention, and anticipates and accomplishes office tasks with a minimum of supervision. The incumbent also interacts with the public, edits documents for publication, takes minutes at Board of Library Trustee meetings, safeguards confidential materials and information, and exercises independent judgment.

Minimum requirements: Associate’s Degree or Certificate in Office Administration, Business Administration or related field; two to five years’ administrative experience; excellent computer skills including word processing, Publisher, spreadsheets, databases, and e-mail and be adept at learning additional software applications; excellent oral, written communication and interpersonal skills; ability to work independently, meet deadlines, and prioritize workflow; strong conflict resolution and problem solving skills; ability to consistently work calmly, diplomatically and accurately, even in high pressure situations; ability to adapt quickly and easily to new procedures and practices in a continually evolving environment.

Starting salary is $63,337 with excellent benefits including health and dental insurance, vacation and sick time, and retirement plan.

To apply, submit a cover letter and resume to the Human Resources Department, 525 Washington Street, Wellesley, MA 02482 or e-mail as a Word document or PDF to [e-mail] by May 23, 2025. AA/EOE