Office Administrator

Waterford Real Estate Management LLC; Union (NJ); On-site; USD 55,000 - 60,000; Full time

Job summary

Waterford Real Estate Management LLC in Union, NJ is seeking an Office Administrator to oversee day-to-day office operations, support onsite staff, and manage communications. The role includes general bookkeeping, scheduling, reporting, and onboarding new employees.

The ideal candidate will be bilingual (English/Spanish), highly organized, and proficient in MS Office. Regular hours are 8:30am-5pm, with professionalism and reliability as core requirements.

Qualifications

• 2+ years of administrative or office support experience preferred.
• Bilingual in English and Spanish required.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking abilities.
• Ability to work in a standard office environment with regular hours.

Responsibilities

• Provide administrative support and manage daily office operations.
• Handle correspondence, emails, calls, and mail; maintain filing systems.
• Schedule appointments, meetings, and conference calls; prepare reports.
• Oversee office supplies and maintenance of equipment; ensure cleanliness.
• Assist with onboarding new employees and basic bookkeeping tasks.
• Process purchase orders and maintain financial records; support budgeting.

Skills

Bilingual (English/Spanish)

Organizational skills

Multitasking

Communication skills

MS Office Proficient

Attention to detail

Education

High school diploma

Associate degree preferred

Bachelor's degree preferred

Tools

Rent Manager

Microsoft Office Suite

Job description

Waterford Real Estate Management is a real estate management company with over 50 years of experience in property management and with a growing 1,000+ portfolio of multifamily and retail units.

We combine hands-on property operations with data-driven decision-making to deliver best-in-class service for both residents and owners.

Our headquarters are in Union, NJ. Our mission is simple: create places where residents are proud to live and investors are proud to own.

About the role

• Waterford is seeking an Office Administrator who will be responsible for ensuring the smooth day-to-day operations of the office. This role supports onsite team members, manages administrative tasks, and helps maintain an organized and efficient work environment. The Office Administrator acts as a central point of contact for internal and external communications.

What you'll do

• Administrative Support
• Manage office correspondence, including emails, phone calls, and mail
• Maintain filing systems (physical and electronic)
• Schedule appointments, meetings, and conference calls
• Prepare reports, presentations, and documents as needed
• Office Operations
• Oversee office supplies inventory and order new supplies when necessary
• Coordinate maintenance and repair of office equipment
• Ensure office cleanliness and organization
• Assist with onboarding new employees (workspace setup, materials, etc.)
• Communication & Coordination
• Act as the first point of contact for visitors and clients
• Coordinate internal communications and announcements
• Liaise with vendors, service providers, and external partners
• Assist with basic bookkeeping tasks, such as invoicing and expense tracking
• Process purchase orders and maintain financial records
• Support budgeting and cost control activities
• Data Management
• Maintain and update Rent Manager records
• Ensure data accuracy and confidentiality
• Generate reports and analyze administrative data where needed

Qualifications

• Education
• High school diploma or equivalent
• Associate or bachelor’s degree preferred
• Experience
• 2+ years of administrative or office support experience preferred
• Skills
• Must be bilingual, with the ability to understand, speak, read, and communicate effectively in both English and Spanish.
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Attention to detail and problem-solving skills
• Ability to prioritize tasks and work independently
• Office setting
• Standard business hours 8:30am-5pm
• Reliability and professionalism
• Time management
• Adaptability and teamwork

The pay range for this role is:

55,000 - 60,000 USD per year (Union, NJ )