Office Administrator

Waterford Real Estate Management LLC; Union (NJ); On-site; USD 45,000 - 60,000; Full time

Job summary

Waterford Real Estate Management LLC is looking for an Office Administrator in Union, NJ. The role involves ensuring smooth daily office operations, managing correspondence, and supporting the onsite team, alongside assisting with bookkeeping duties and maintaining organizational systems.

The ideal candidate will have strong multitasking skills, proficiency in Microsoft Office, and a preferred background in administrative roles. Experience in managing office operations is beneficial. A high school diploma is required; an associate or bachelor’s degree is a plus.

Qualifications

• 2+ years of administrative or office support experience preferred.

Responsibilities

• Manage office correspondence, including emails, phone calls, and mail.
• Maintain filing systems (physical and electronic).
• Schedule appointments, meetings, and conference calls.
• Prepare reports, presentations, and documents as needed.
• Oversee office supplies inventory and order new supplies.
• Coordinate maintenance and repair of office equipment.
• Ensure office cleanliness and organization.
• Assist with onboarding new employees.
• Act as the first point of contact for visitors and clients.
• Liaise with vendors, service providers, and external partners.
• Assist with basic bookkeeping tasks, such as invoicing.
• Maintain and update Rent Manager records.

Skills

Strong organizational and multitasking abilities

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite

Attention to detail

Problem-solving skills

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Job description

About this position

Waterford Real Estate Management is a real estate management company with over 50 years of experience in property management and with a growing 1,000+ portfolio of multifamily and retail units.

We combine hands‑on property operations with data‑driven decision‑making to deliver best‑in‑class service for both residents and owners.

Our headquarters are in Union, NJ. Our mission is simple: create places where residents are proud to live and investors are proud to own.

About the role

• Waterford is seeking an Office Administrator who will be responsible for ensuring the smooth day‑to‑day operations of the office. This role supports onsite team members, manages administrative tasks, and helps maintain an organized and efficient work environment. The Office Administrator acts as a central point of contact for internal and external communications.

What you'll do

• Administrative Support
• Manage office correspondence, including emails, phone calls, and mail
• Maintain filing systems (physical and electronic)
• Schedule appointments, meetings, and conference calls
• Prepare reports, presentations, and documents as needed
• Office Operations
• Oversee office supplies inventory and order new supplies when necessary
• Coordinate maintenance and repair of office equipment
• Ensure office cleanliness and organization
• Assist with onboarding new employees (workspace setup, materials, etc.)
• Communication & Coordination
• Act as the first point of contact for visitors and clients
• Coordinate internal communications and announcements
• Liaise with vendors, service providers, and external partners
• Assist with basic bookkeeping tasks, such as invoicing and expense tracking
• Process purchase orders and maintain financial records
• Support budgeting and cost control activities
• Data Management
• Maintain and update Rent Manager records
• Ensure data accuracy and confidentiality
• Generate reports and analyze administrative data where needed

Qualifications

• Education
• High school diploma or equivalent
• Associate or bachelor’s degree preferred
• Experience
• 2+ years of administrative or office support experience preferred
• Skills
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Attention to detail and problem‑solving skills
• Ability to prioritize tasks and work independently