Office Administrator

Mission Critical Group; Spicewood (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading company in Electrical Equipment Manufacturing is seeking an Office Administrator to provide essential support in HR and office administration. The role involves managing office operations, supporting employee onboarding, and ensuring a professional environment. Ideal candidates will have significant experience in office management and HR support, along with strong communication and organizational skills.

Qualifications

• 5-7 years of HR support or Office Administration experience required.
• Experience in event coordination, scheduling, or travel management preferred.
• Valid driver’s license and good driving record needed.

Responsibilities

• Serve as the first point of contact for visitors.
• Oversee office supply inventory and manage vendor relationships.
• Support employee lifecycle processes and onboarding.

Skills

Communication

Attention to detail

Customer service orientation

Problem-solving

Organization

Time management

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Salesforce

Job description

Join to apply for the Office Administrator role at Mission Critical Group.

6 days ago Be among the first 25 applicants.

Description

The Office and HR Administrator has a unique role within the Mission Critical Group Solutions organization. An integral part of the day-to-day support that helps ensure our company’s success, you will serve as both onsite HR support and oversee all aspects of office administration.

Responsibilities

Office Administration

• Serve as the first point of contact for visitors, providing a professional and welcoming experience.
• Maintain a clean, organized, and professional office environment.
• Oversee office supply inventory, ordering, and distribution.
• Ensure adherence to office policies and procedures.
• Manage mail services (USPS, FedEx, UPS).
• Manage vendor relationships for office services and supplies.
• Coordinate office calendar, meetings, logistics, and meeting spaces.
• Organize onsite hospitality, lunches, and special events.
• Plan and coordinate company events, staff meetings, and town halls.
• Provide administrative support to leadership, including document prep, correspondence, and data entry.
• Maintain confidential records, client info, and internal contacts.
• Keep employee directory updated.
• Arrange travel for staff, including flights, hotels, and transportation.
• Perform occasional errands like banking and postal runs.

HR Administration

• Support employee lifecycle processes and onboarding.
• Partner with Talent Acquisition and Managers for onsite interviews.
• Assist with new hire onboarding, IT setup, and security.
• Welcome new hires and assist with orientation.
• Handle level one HR inquiries on policies, payroll, and benefits.
• Collaborate with HR team for escalated issues.
• Lead employee engagement initiatives and events.

Requirements

• High School Diploma or equivalent.
• 5-7 years of HR support or Office Administration experience.
• Experience in event coordination, scheduling, or travel management preferred.
• Valid driver’s license and good driving record.

Skills and Abilities

• Proficiency in Microsoft Office Suite.
• Salesforce experience is a plus.
• Excellent communication skills.
• Discretion and confidentiality.
• Customer service orientation.
• Attention to detail, organization, and time management.
• Ability to work independently and in teams.
• Creative thinking and problem-solving skills.

Work Environment & Physical Demands

• Office setting with visits to production floor.
• Mobility to navigate the plant.
• Manual dexterity for handling objects and controls.
• Ability to lift up to 25 pounds following OSHA standards.
• Good visual and auditory acuity for safety and communication.

Please note this description may change as needed.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industry: Electrical Equipment Manufacturing