Office Administrator

Burnett Specialists Staffing | Recruiting; Austin (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

A prestigious commercial real estate firm in Austin is seeking an Office Administrator to enhance the guest experience and provide essential administrative support. The role involves scheduling, communication, and maintaining office supplies, contributing to a collaborative and growth-oriented environment.

Qualifications

• 1-2 years’ experience handling clerical and administrative duties.
• Real estate experience is a plus.

Responsibilities

• Provide an extraordinary and welcoming experience for guests and team members.
• Assist with scheduling and preparing meeting and conference rooms.
• Compose, balance, code, and submit expense reports for producers.

Skills

Clerical duties

Communication

Customer service

Job description

Prestigious commercial real estate firm is seeking an Office Administrator. The firm offers an employee-focused and collaborative culture with strong growth potential opportunities.

Responsibilities

• Provide an extraordinary and welcoming experience for guests and team members while following all building security procedures.
• Assist with scheduling and preparing meeting and conference rooms. Coordinate setup of conference/meeting rooms including food orders, IT support, and package deliveries.
• Answer the main line phone promptly and professionally, and transfer calls to appropriate team members.
• Keep current information on all regional projects and area offices; update and distribute as necessary to track projects and direct incoming calls properly.
• Communicate with vendors and handle maintenance and problems with office equipment and furniture.
• Provide travel assistance including arranging cabs/Ubers and communicating guest and client arrivals with on-site staff.
• Compose, balance, code, and submit expense reports for producers in a timely manner, as requested.
• Order stationery and office supplies, ensuring supplies remain fully stocked and available.
• Prepare, code, and submit commission recaps and invoices as requested by the producers.
• Sort and distribute daily correspondence using interoffice mail, scans, delivery services, overnight services, and mail systems.
• Meter mail and ensure outgoing mail is at the mail drop box each afternoon prior to pickup.
• Coordinate office luncheons, happy hours, birthday celebrations, and manage the social spending budget.
• Participate in the Building Emergency Action Team.
• Understand and adhere to all safety and security protocols.
• Perform general administrative support as necessary.

Minimum Requirements

• At least 1-2 years’ experience handling clerical and administrative duties (real estate experience is a plus).