Office Administrator

Worldwide Golf Shops LLC; Santa Ana (CA); On-site; Full time

Job summary

An established industry player is seeking a dedicated Office Administrator to ensure smooth office operations. This role involves providing essential administrative support, managing office supplies, and maintaining accurate records. The ideal candidate will possess strong organizational skills and effective communication abilities, serving as the first point of contact for visitors and vendors. Join a dynamic team in a well-respected company that has been a leader in the golf retail industry for over 50 years, where your contributions will help facilitate a productive work environment and support various departments. If you thrive in a fast-paced setting and enjoy multitasking, this opportunity is perfect for you.

Qualifications

• 1+ years of experience in an Office Administrator role is required.
• Strong organizational skills and effective communication are essential.

Responsibilities

• Provide administrative support and manage office operations.
• Oversee facility maintenance and ensure compliance with office policies.

Skills

Organizational Skills

Attention to Detail

Effective Communication

Time Management

Multitasking

Basic Computer Knowledge

Education

High School Diploma

College Degree

Tools

MS Word

MS Excel

Telephone Switchboard

Job description

Job Details Job Location: Worldwide Golf Shops LLC - CA - Santa Ana, CA Position Type: Full Time Salary Range: Undisclosed Job Category: Corporate Positions Description

Location/Schedule: Santa Ana, CA (In-Person) with full-time schedule Monday-Friday.

Job Description:

Our Office Administrator plays a crucial role in ensuring our office functions smoothly. Their primary responsibility is to provide administrative support and handle various tasks to facilitate the efficient operation of the office. The Office Administrator will sit at the front desk and will be the first point of contact with visitors and vendors.

Essential Functions Include:

1. Administrative Support: Our Office Administrator is responsible for providing administrative support to the office staff and management. This may include managing and distributing incoming and outgoing correspondence, answering phone calls, scheduling appointments and meetings, maintaining calendars, and organizing travel arrangements.
2. Office Management: Our Office Administrator oversees the day-to-day operations of the office. They ensure that office supplies and equipment are adequately stocked and maintained. They may also be responsible for managing office budgets, handling invoices and expenses, and coordinating with vendors and suppliers (cleaning, supplies, etc.)
3. Facilities Management: Our Office Administrator manages all aspects of facility maintenance and services and oversees the maintenance of the office space, including common areas, meeting rooms and restrooms. They will coordinate repairs, maintenance work and improvements with contractors and building management.
4. Record Keeping: Our Office Administrator is responsible for maintaining accurate records and files. This may include organizing and archiving documents, updating the company directory, travel system and other databases, and managing electronic and physical filing systems. They should ensure that confidential information is handled securely and with discretion.
5. Communication: Effective communication is crucial for our Office Administrator role. They serve as a point of contact for internal staff and external parties. They may draft and proofread correspondence, memos, and reports. They may also be responsible for disseminating information within the office and ensuring that employees are aware of important announcements or updates.
6. Office Policies and Procedures: Our Office Administrator helps enforce office policies and procedures. They ensure that employees are aware of and comply with company policies, including health and safety regulations. They may also be involved in organizing office events and meetings.
7. Team Support: Our Office Administrator may provide support to other teams or departments within the organization as needed. They may collaborate with colleagues on projects, coordinate interdepartmental communication, and assist in special assignments or tasks. They may also be responsible for emailing the day’s golf industry news to the corporate office.

Qualifications Desired:

Overall, the role of an office administrator requires strong organizational skills, attention to detail, effective written & verbal communication, and the ability to multitask. We are looking for:

• 1+ years of experience in an Office Administrator or similar position is required
• High School Diploma or equivalent is required (college degree is a plus, but not required)
• Some experience and training in the operation of telephone switchboard and communications equipment is preferred, not required
• Proper etiquette for receiving, screening, and transferring telephone calls is required
• An ability to learn and follow postal regulations and procedures, provide courier services, and operate a postage machine is required
• Time management skills, ability to work with a diverse group of people, and basic knowledge of computer operation (MS Word, Excel, etc.) are required
• Any golf knowledge or background is a plus, but not required

*While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands; and reach with hands and arms. The employee is regularly required to type, and may be required to lift office supplies up to 20 lbs.

*The hourly rate for this position is $20.00 - $23.00 per hour. Individual starting rate within this range may depend on geography, experience, expertise, and education/training.

Who We Are:

Worldwide Golf is a privately owned, multi-brand specialty golf retailer that has been in business over 50 years. As one of the top golf retailers in the USA, we operate 90+ stores in 25+ states, and multiple e-commerce sites under well knowns brands, including:

Roger Dunn Golf Shops | Edwin Watts Golf | The Golf Mart | Golfers' Warehouse | Van's Golf Shops | Uinta Golf | Las Vegas Golf Superstore | Golfdom | Mike's Golf Outlet | Cool Clubs | Golf & Ski Warehouse | WorldwideGolfShops.com | Globalgolf.com | Fairwaystyles.com | Getclubs.com