Assistant Office Manager

Lahondaworld; Downey (CA); On-site; Full time

Job summary

Join a dynamic automotive company as an Assistant Office Manager, where your expertise in automotive accounting and payroll will play a vital role in supporting our dealership operations. This full-time position offers a chance to work in a fast-paced environment, ensuring compliance and efficiency while collaborating with a dedicated team. With a commitment to excellence and integrity, this role will allow you to contribute significantly to the success of our operations. If you thrive in a busy setting and are passionate about delivering quality results, this opportunity is perfect for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Life Insurance

Paid Time Off

Qualifications

• 2+ years as Office Manager or similar role in a new car dealership.
• Strong knowledge of automotive accounting and compliance.

Responsibilities

• Provide accounting, cash management, and payroll support.
• Maintain accounting schedules and reconcile accounts monthly.
• Assist with HR onboarding and compliance training.

Skills

Automotive Accounting

Payroll Preparation

Microsoft Office

Time Management

Problem-Solving

Effective Communication

Tekion DMS

ADP Payroll System

Education

Experience in Office Management

Valid Driver's License

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

LA Honda World is looking for an experienced Assistant Office Manager to join our team.

We are a professional automotive company based in Southern California with significant exposure in the automotive retail, after-sales and racing sectors.

LA Honda World is a team of dedicated professionals with high integrity focused on being the best in every facet of our business. We are committed to working tirelessly to gain the trust of our customers and provide quality experiences that represent our individual and company values. We sell, we service, we race, we win!

If you have attributes that align with our vision and mission along with experience, then you have what it takes to apply and join our team!

Responsibilities:

The Assistant Office Manager is responsible for providing accounting, cash management, administrative, and payroll support to the dealership. Responsibilities include but are not limited to:

1. Maintain various accounting schedules with follow up on any aged items
2. Reconcile select accounts monthly
3. Complete end-of-month accounting reports
4. Assist with payroll processing
5. Assist HR Department with New Hire onboarding process
6. Manage compliance and HR training
7. Ensure compliance with government regulations
8. Factory incentives
9. 8300 submissions
10. Assists with legal requests for production of records
11. Assists in completion of annual reviews/audits
12. Assist Contract clerks when needed to ensure deals are processed in a timely manner
13. Work with Controller and Office Manager on various tasks
14. Perform other duties assigned by management

Qualifications:

1. Current or prior experience as an Office Manager, Business Manager, or Assistant Controller in a new car dealership – 2 or more years
2. Comprehensive knowledge in automotive accounting, possessing a strong understanding of each desk in the Office (Payables, Receivables, Inventory, Financials, DMV, and Contracts)
3. Payroll preparation and reporting experience preferred
4. Ability to work with teams across all levels in the organization
5. Valid driver's license and clean driving record
6. Willingness to submit to a pre-employment background check and drug screen
7. Extremely organized and able to multi-task while maintaining focus in a busy environment
8. Computer proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
9. Excellent time management skills
10. Strong problem-solving abilities
11. Effective communication skills
12. Experience with Tekion DMS preferred
13. Proficiency with ADP payroll system preferred

Reports to:

Controller & Office Manager

Job Type:

Full-time

Pay:

$30 to $33 per hour (based on experience)

Benefits:

1. Medical, Dental and Vision Insurance
2. 401(k) Plan
3. Life Insurance
4. Paid time off

It’s Time to Make the Most Important Move of Your Career!

The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. We reserve the right to amend and change responsibilities to meet business and organizational needs as necessary.

We are an Equal Opportunity Employer and a drug-free workplace.

We Would Really Like To Hear From You!