Office Mailing Administrator

Energuy; Temecula (CA); On-site; Full time

Job summary

An established industry player is seeking a detail-oriented Office Mailing Administrator to join their dynamic team in sunny California. This exciting role involves supporting administrative operations, managing communications, and ensuring workflow efficiency. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional customer service and problem-solving skills. If you have a passion for organization and enjoy collaborating with others to tackle challenges, this opportunity is perfect for you. Join a company that values fun, productivity, and teamwork while making a significant impact in the home improvement sector.

Qualifications

• 1+ year of professional admin experience required.
• Ability to juggle multiple projects with superb accuracy.

Responsibilities

• Support California team operations with administrative tasks.
• Maintain organizational workflow and communicate with teams.

Skills

Attention to Detail

Customer Service

Information Analysis

Problem-Solving

Multi-Project Management

Bilingual Communication

Technical Proficiency

Written Communication

Verbal Communication

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Google Drive

Google Earth

Job description

The Energuy is looking for an Office Mailing Administrator in Temecula.

Are you a stickler for detail? Do you color code your closet? Do all your coffee cups' handles point in the same direction? Consider yourself a stickler for details and a positive influence on a team? Will you just totally freak if things don't get done on time?

Then now's your chance to shine!

Do you align with these core values?

• We are fun and productive
• We treat our employees and clients like partners
• We all make mistakes, how we handle them matters

The Energuy, Inc. is growing fast and looking for someone to join our Administrative Team in sunny California! If you enjoy a high-energy, growth-focused environment, this may be an opportunity for you.

Nothing drives our team more than helping one another solve challenges. We recognize that in order to go far, we must go together. At The Energuy, we have fun, learn constantly (yep, mistakes happen) and challenge one another to be the best we can be.

We are all about problem-solving and over-delivering. We are solving problems for some of the largest home improvement and HVAC efficiency brands in California, and we are just getting started.

You:

• Have a "YES" mentality
• Ability to juggle multiple projects with superb accuracy
• Information analysis and verification
• High Energy
• Exceptional customer service skills, over the phone and in person, with our customers and internal departments
• Strong sense of urgency and problem-solving skills (can't stress this enough)
• Being techy is a plus. You'll need to use multiple databases and portals, Google Earth, Google Drive, Microsoft Office programs, and others.
• Dependable and punctual
• Bi-lingual is a plus
• Super awesome written and verbal communication skills
• Ability to sit for long periods of time (6 hours of sitting for periods of 60 minutes or more)
• Lift up to 50lbs.

Summary of Responsibilities:

• Reporting to the State Manager, the primary objective of this position is to support the California team operations with administrative tasks. This can include creating reports, mailing documents, scheduling/coordinating appointments and picking up permits.

General Duties:

• Maintain organizational workflow for the California team
• Work directly with our Canada team daily to coordinate jobs, needs and tasks
• Maintain consistent service levels to each of our contractors by answering phone calls with urgency, empathy and accuracy.
• Utilize software to generate reports, certificates, mailers daily, possibly twice a day
• Communicate with State Manager, Raters and Permit techs to ensure consistent flow of communication and understanding
• Offer administrative support as needed, including (but not limited to) managing calendars, scheduling meetings, answering phones and taking detailed messages.
• Organize and file digital and physical documents, and various reports
• Develop and maintain a filing and mailing system
• Other duties may include website testing, ordering client gifts, ordering office supplies, printing, and regular cleaning
• Maintain consistent and professional attendance, punctuality and personal appearance, and adherence to relevant health and safety guidelines
• Answer all e-mails and correspondence with urgency
• Attend and participate in monthly or weekly meetings
• Willing to cross-train in other departments as needed
• Ability to take and give constructive feedback

Requirements:

• High School diploma or equivalent
• 1 year + of professional admin experience
• 2 years + computer experience

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime

Seniority level: Entry level

Employment type: Full-time

Job function: Administrative

Industries: Specialty Trade Contractors