Office Administrator

University of Utah; Salt Lake City (UT); On-site; USD 25,000 - 28,000; Full time

Job summary

University of Utah's College of Pharmacy seeks an Office Administrator to be the welcoming first point of contact for visitors, students, and staff. The role collaborates with the Dean, Student Affairs, Marketing, and department teams to streamline office operations and handle a variety of projects.

This onsite, 40-hour position requires timely responses to emergencies and proactive scheduling. Responsibilities include calendar updates, event support, and coordinating purchasing and records

Qualifications

• Excellent organizational and time-management skills with a professional attitude and appearance.
• Experience coordinating calendars, meetings, and events is preferred.

Responsibilities

• Handle day-to-day administrative matters for the College of Pharmacy.
• Assist the Executive Assistant and Dean with projects and scheduling.
• Serve as first point of contact for Student Services, Experiential Education, Marketing and other departments.
• Assist in event planning, coordination, setup, and day-of details for the Dean's Office.
• Greet visitors, answer phones, sort mail, order supplies, and maintain office equipment.
• Process facility requests and maintain calendars for staff and rooms.
• Coordinate purchasing, document control, and records maintenance.
• Update Dean's Office emergency procedures and site checks.

Skills

Organizational skills

Time management

Professionalism

Education

Bachelor's degree or equivalent

Job description

The Office Administrator is the face of the College of Pharmacy. Your desk will be the first stop for visitors, students, and employees to ask questions or get guidance. You will work closely with the Dean, Student Affairs, Experiential Education, Marketing, College Departments, and Alumni Relations. This position needs a people person; someone who is friendly and welcoming. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. This position is mostly self-directed and will entail a variety of tasks and projects.

Responsibilities

Duties and Responsibilities

• Handle the administrative matters regarding day-to-day operations and procedures for the College of Pharmacy.
• Assist the Executive Assistant and the Executive Associate Dean of Professional Education with projects, scheduling, and administrative work.
• Serve as first point of contact for Student Services, Experiential Education, Marketing and other college departments.
• Assist in event planning, coordination, setup, and day of details for all departments in the Dean's Office.
• Maintain an efficient Dean's Office by receiving visitors by greeting, directing, and advising them appropriately; answer, screen and forward incoming phone calls; receive and sort daily mail and packages; do inventory, order supplies, and maintain equipment in office and kitchen area; and other clerical duties such as photocopying, transcribing, etc.
• Process and track any facility requests including maintenance issues, construction, or ongoing projects.
• Update conference, testing, class, meeting and Dean's Office staff calendars.
• Monitor conference rooms and Student Computer lab including access and supplies.
• Organize and facilitate student testing procedures, including equipment loans.
• Coordinates details such as purchasing activities, document control, and maintenance of departmental and college records.
• Serve on various college committees.
• Update and coordinate the Dean's Office Emergency procedures, including monthly AED/EAP site checks and weekly call check in.
• Contact person for loading dock deliveries and operation of dock.
• Assist with clerical duties for other departments, especially Student Services and Experiential Education, as time and experience allow.
• This is an onsite, 40-hour position.
• May be required to perform other duties as assigned.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Office Administrator, I:

Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.

Preferences

• Bachelor's degree in business or related field, or equivalency (2 years related work experience may be substituted for 1 year of education).
• Excellent organizational and time-management skills with a professional attitude and appearance.

Special Instructions

Requisition Number: PRN45671B

Full Time or Part Time? Full Time

Work Schedule Summary

Department: 00274 - College of Pharmacy

Location: Campus

Pay Rate Range: 18.00 - 20.00

Close Date: 09/17/2026

Open Until Filled