Finance and Operations Administrator

Mercer University; Atlanta (GA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Retirement contributions

Tuition waivers

Paid vacation and sick leave

Technology discounts

Flexible work schedules

Job summary

Mercer University’s Dean’s Office, College of Pharmacy in Atlanta, GA seeks a Finance and Operations Administrator to oversee budget, financial planning, and reporting to state and national agencies. This exempt role requires a 40-hour workweek.

You will manage financial assets, assist with facilities and capital projects, and support pricing for Pharmacy and Nursing grants while coordinating budgets and contracts across departments using university systems.

Qualifications

• Bachelor’s degree in business, accounting, or related field with coursework in accounting, finance, fund accounting, or business law, plus at least four years of administrative management and financial analysis experience.
• Master’s degree in a related area plus at least two years of comparable experience (required).

Responsibilities

• Oversee the budget, financial planning, and reporting to national and state agencies.
• Manage financial assets, facilities space utilization, and fixed assets.
• Support nursing with supplemental financial management duties (~25%).
• Review and submit grants or contracts for the College of Pharmacy and College of Nursing.
• Perform year-end reconciliations to validate indirect cost recovery.
• Prepare and collect payments for fellowships and coordinate quarterly billing with IAMR.
• Assist deans and faculty in preparing reports and budgets.
• Liaise with accounting to resolve accounts payable or grants/contracts issues.
• Coordinate procurement activities and ensure policy compliance.
• Prepare entries in Workday for personnel changes and pay adjustments.

Skills

Budgeting

Financial analysis

Spreadsheet proficiency

Verbal/written communication

Independent work

Attention to detail

Cross-department collaboration

Education

Bachelor’s degree in business or accounting

Master’s degree in related area

Tools

Workday

Excel

FRS

Budget System

Job description

Finance and Operations Administrator

Dean’s Office, College of Pharmacy – Atlanta, GA 30341.

Job family: Staff Administrative Operations. Exempt position with a scheduled weekly workload of 40 hours.

Responsibilities

• Oversee the College’s budget, financial planning, and reporting to national and state agencies.
• Manage the College’s financial assets and oversee assigned facilities, space utilization, and physical assets.
• Support Georgia Baptist College of Nursing with supplemental financial management duties (approx. 25% of the role).
• Assist in reviewing and submitting all grants or contracts for the College of Pharmacy and College of Nursing.
• Perform year‑end reconciliations to validate indirect cost recovery.
• Prepare and collect payments for fellowships, and liaise with on‑campus partners (IAMR) for quarterly billing, financial reviews, and facilities issues.
• Assist Deans and faculty in preparing various reports, surveys, and special reports as requested.
• Prepare the annual budget and revised budgets for Pharmacy and Nursing.
• Assist department chairpersons in managing departmental budgets in Workday and aid faculty in preparing budget estimates for contracts/grants.
• Liaise with accounting to resolve accounts payable or grants and contracts issues.
• Liaise with Environmental Health and Safety Administration regarding hazardous materials.
• Liaise with Physical Plant contractors and architects on capital and renovation projects.
• Coordinate facilities‑related work requests and maintain records of fixed assets.
• Monitor departmental spending, manage restricted accounts, and enforce university business policies.
• Participate in special projects, committees, and professional meetings as directed by the Dean.
• Manage entries in Workday for personnel changes, promotions, pay adjustments, adjunct faculty, and Bearcard access.
• Approve requisitions for payments, invoices, and budget adjustments; coordinate procurement activities while ensuring compliance with policies.
• Review vendor contracts, travel expense reimbursements, and affiliation agreements; handle intellectual property submissions.

Qualifications

• Bachelor’s degree in business, accounting, or a closely related field with coursework in accounting, finance, fund accounting, or business law, plus at least four years of administrative management and financial analysis experience, including general accounting, budgeting, purchasing, and computer use.
• Master’s degree in a related area plus at least two years of comparable experience (required).

Professional Skills

• Computer proficiency in the University’s Financial Reporting System (FRS), Budget System, and Excel.
• Knowledge of purchasing and procurement procedures.
• Understanding of accounting and budgeting concepts.
• Strong attention to detail and effective verbal/written communication.
• Knowledge of contracts and agreements.
• Ability to collaborate across departments and organizational levels.
• Capacity to work independently and manage multiple responsibilities with minimal supervision.

Background Check Contingencies

Criminal history and credit check required.

Benefits

• Comprehensive health insurance for self and dependents.
• Generous retirement contributions.
• Tuition waivers.
• Paid vacation and sick leave.
• Technology discounts.
• Flexible schedules for work‑life balance.

EEO Statement

EEO/Veteran/Disability.