Senior Department Administrator

The Chronicle Of Higher Education, Inc.

Town of Amherst (NY)

On-site

USD 68,000 - 85,000

Full time

14 days+

Application generator

Turn this role into an interview — a resume and cover letter built around what this employer wants.

Get past ATS filters

Job summary

University at Buffalo is seeking a Senior Department Administrator for the Department of Pharmacy Practice. The role provides strategic administrative support and oversees department operations, ensuring efficient performance and effective leadership across administrative functions.

The ideal candidate will possess strong communication, organizational, and multitasking abilities, with experience in supervising staff and coordinating budgets in a university setting.

Qualifications

Bachelor's degree with 3 years of experience or master's degree or professional certification with 1 year of experience.
Excellent verbal, written, and interpersonal skills.
Strong organization skills, attention to detail and ability to manage multiple projects.

Responsibilities

Leadership: Serve on the department's Executive Committee – advise the Chair and other Executive Committee members and provide strategic thinking regarding departmental administration/operations.
Supervision: Direct supervision of all staff within the department, including performance reviews and staff development plans.
Finance and Budget: Develop and advise on the annual department budget and oversee fiscal operations for all funding sources.
Administrative Support: Maintain the Chair's calendar, coordinate performance reviews and promotions, and support faculty development programs.
Operations: Coordinate day-to-day operations, recruitment, meetings, purchasing, and affiliation agreements.

Skills

Verbal communication

Written communication

Interpersonal skills

Organization

Time management

Attention to detail

Education

Bachelor's degree

Master's degree

Professional certification

Job description

Senior Department Administrator

Position Information

Position Title: Senior Department Administrator
Department: Pharmacy
Posting Link: https://apptrkr.com/9758960 https://www.ubjobs.buffalo.edu/postings/63825
Job Type: Full-Time

Posting Detail Information

Position Summary

The Senior Department Administrator will serve as a member of theDepartment of Pharmacy Practice executive leadership team and willoffer strategic administrative support and oversight to theadministrative operations of the department. The person should be aself-directed professional who will perform tasks andresponsibilities aimed at maximizing the operations of thedepartment. The ideal candidate is one who: is energetic,enthusiastic and positive in his/her approach to work; hasoutstanding verbal/written communication skills and workseffectively with others; is organized and detail-oriented;demonstrates problem-solving skills and an ability to reachconclusions independently; and, is able to set goals, prioritize,multi-task, and use time effectively. Core responsibilitiesinclude:

Leadership: Serve on the department's Executive Committee –advise the Chair and other Executive Committee members and providestrategic thinking regarding departmentaladministration/operations.
Supervision: Serve as a direct supervisor to all staff withinthe department. This includes but is not limited to development ofperformance plans, provision of annual performance reviews,development of professional development plans for staff, workforceplanning, oversight of telecommuting arrangements, and approval oftimesheets.
Finance and Budget: Develop and advise the chair on the annualdepartment budget. Utilize Uplan in the completion of theDepartment of Pharmacy Practice yearly budget process. Overseefiscal operations for the department and divisions including themanagement of all funding sources(State, UBF, and RF).
Administrative Support: Maintain the Chair's calendar;coordinate annual performance reviews for faculty; coordinatepromotion and tenure reviews; and provide support to thedepartment's faculty development and mentoring programs.
Operations: Coordinate/execute day-to-day operations of thedepartment; coordinate recruitment; manage monthly departmentmeetings; oversee purchasing and management/reconciliation of thedepartment's credit card; create/manage Memorandums ofUnderstanding and affiliation agreements; and event planning.

The Department Administrator works closely with the SPPS Dean'sOffice, particularly in matters related to resource planningincluding financial reporting and projections, budget development,workforce planning and developing and implementing school anduniversity policies and procedures.

Learn more:

Our benefits, where we prioritize your well-beingand success to enhance every aspect of your life.
Being a part of the University at Buffalocommunity.

University at Buffalo is an affirmative action/equalopportunity employer and, in keeping with our commitment, welcomesall to apply including veterans and individuals withdisabilities.

Minimum Qualifications

Bachelor's degree with 3 years of experience or master's degreeor professional certification with 1 year of experience.
Must possess excellent verbal, written, and interpersonalskills
Strong organization skills, attention to detail and ability tomanage multiple projects

Preferred Qualifications