Department Administrator

The Chronicle Of Higher Education, Inc.; Town of Amherst (NY); On-site; USD 57,000 - 70,000; Full time

Job summary

University at Buffalo, Department of Pharmaceutical Sciences, is seeking a Department Administrator to provide strategic administrative support to the Department Chair, manage calendars, and coordinate faculty reviews.

The role covers recruitment, budgeting, student services, supervision, and ensuring compliance across operations. The candidate should be organized, communicative, and able to multitask in a high-demand academic setting.

Qualifications

• Bachelor's degree required with 2 years of progressively responsible experience, or equivalent.
• Excellent verbal, written, and interpersonal skills.
• Strong organization, attention to detail, and ability to manage multiple projects.

Responsibilities

• Provide direct administrative support to the Department Chair and assist with strategic planning, calendar support, and faculty reviews.
• Oversee department operations, advising the chair on policy and procedures.
• Manage graduate programs operations including onboarding, enrollment, tuition remission, and academic monitoring.
• Supervise department staff, student workers, and coordinate reporting systems for compliance.
• Collaborate with the SPPS Dean's Office on budgeting, financial reporting, and policy implementation.

Skills

Verbal communication

Written communication

Interpersonal skills

Organization

Multitasking

Education

Bachelor's degree

Master's degree preferred

Job description

Department Administrator

Position Information

Position Title: Department Administrator

Department: Pharmaceutical Sciences

Posting Link: https://apptrkr.com/9758974 https://www.ubjobs.buffalo.edu/postings/63829

Job Type: Full-Time

Posting Detail Information

Position Summary

The Department Administrator will serve as strategic administrativesupport to the Department of Pharmaceutical Sciences facilitatingand executing the various administrative duties of the Department.The Department Administrator should be a self-directed professionalwho serves as a strategic partner to the chair performing tasks andresponsibilities aimed at maximizing the effectiveness of the chairand operations of the department.

The Department Administrator will be engaged in all aspects of thedepartment including recruitment, budgeting and reporting, studentservices and supervision.

Specific duties include, but are not limited to:

• Provide direct administrative support to the Department Chairincluding but not limited to assistance with strategic planning,calendar support and coordination of annual faculty reviewprocess.


• Administrative oversight of department operations includesserving as an advisor and confidant to the chair on matters relatedto department operations.


• Manage day-to-day operations of the pharmaceutical sciencesgraduate programs including onboarding, enrollment, tuitionremission, appointment, academic monitoring, and coordinatingservices. General office management includes coordinating andexecuting day-to-day operations of the department, providingsupervision of department staff, and setting up systems that resultin clear reporting, consistent and responsible management, with anoverall focus on compliance.


• The Department Administrator works closely with the SPPS Dean'sOffice, particularly in matters related to resource planningincluding financial reporting and projections, budget development,personnel and developing and implementing school and universitypolicies and procedures.


• Provide supervisory oversight to department staff members, workstudy students, and student assistants.

Successful candidate must be able to collaborate with and supportmultiple members of a diverse school and university community,participating wherever necessary to ensure smooth and efficientoperations, as well as continuously analyzing the work andidentifying areas for improvement. They must be able to multitaskacross strategic project areas, ensure consistent follow-upandfollow-through and have excellent communication skills.

Learn more:

• Our benefits, where we prioritize your well-beingand success to enhance every aspect of your life.


• Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equalopportunity employer and, in keeping with our commitment, welcomesall to apply including veterans and individuals withdisabilities.

Minimum Qualifications

• Bachelor's Degree Experience with 2 years of progressivelyresponsible experience. Equivalent combination of education andexperience would be considered.


• Must possess excellent verbal, written, and interpersonalskills


• Strong organization skills, attention to detail and ability tomarange multiple projects

Preferred Qualifications

• Master's degree preferred.

Physical Demands

Salary Range

$57-151 - $70,402

Special Instructions Summary

Is a background check required for this posting?

Yes

Contact Information

Contact's Name: Rachel Poole

Contact's Pronouns:

Contact's Title: HR Specialist

Contact's Email: [e-mail]

Contact's Phone: [phone]

Posting Dates

Posted: 08/12/2026

Deadline for Applicants:

Date to be filled: 10/01/2026

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