Office Administrator

Chesterbrook Academy; Raleigh (NC); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid holidays and sick days

401(k) plan with company match

Tuition discounts for your children

Professional development

Education reimbursement and offerings

Job summary

Chesterbrook Academy seeks a dedicated Office Administrator to support daily school operations, serving as the friendly front desk for students, families, and staff. You will manage enrollment, records, and communications, ensuring a welcoming, organized environment and adherence to school policies.

You will collaborate with leadership to plan events, support scheduling, and maintain accurate records, contributing to a positive, family-centered school experience.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative/front office setting preferred (school setting).
• Excellent communication and interpersonal skills required.
• Strong organizational skills and attention to detail required.
• Ability to multitask and manage time effectively in a dynamic environment.
• Proficiency with Microsoft Office, Google Workspace; comfortable learning new systems.

Responsibilities

• Provide outstanding customer service to students, families, staff, and visitors.
• Respond promptly and professionally to parent inquiries and concerns.
• Manage student enrollment, withdrawals, transfers, and waitlists.
• Maintain accurate and organized student and office records.
• Assemble and distribute enrollment packets, school communications, and administrative materials.
• Support scheduling, communication, and planning for school events and meetings.
• Collaborate with school leadership and staff to ensure effective day-to-day operations.
• Maintain a clean, welcoming front office environment.

Skills

Communication skills

Interpersonal skills

Organizational skills

Time management

MS Office & Google Workspace

Customer service

Multitasking

Professional demeanor

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Job description

Chesterbrook Academy is seeking a dedicated and organized Office Administrator to support the smooth daily operations of our school and ensure an exceptional experience for students, families, and staff. You will serve as a dependable point of contact for the school community, managing front office responsibilities with professionalism, warmth, and a commitment to excellence.

As the face of the school, you will help maintain a welcoming environment while handling a variety of administrative tasks that are essential to the successful functioning of our campus.

You will also…

• Provide outstanding customer service to students, families, staff, and visitors
• Respond promptly and professionally to parent inquiries and concerns
• Manage student enrollment, withdrawals, transfers, and waitlists
• Maintain accurate and organized student and office records
• Assemble and distribute enrollment packets, school communications, and administrative materials
• Support scheduling, communication, and planning for school events and meetings
• Collaborate with school leadership and staff to ensure effective day-to-day operations
• Maintain a clean, welcoming, and well-organized front office environment
• Uphold school policies, procedures, and a family-centered culture

What We Offer

We offer a comprehensive benefits package to our full-time employees, including:

• Medical, dental, and vision insurance
• Paid holidays and sick days
• 401(k) plan with company match
• Tuition discounts for your children
• Professional development
• Education reimbursement and partnerships

What We’re Looking For

• High school diploma or equivalent
• Previous administrative or front office experience (school setting preferred)
• Excellent communication and interpersonal skills
• Strong organizational skills and attention to detail
• Ability to multitask and manage time effectively in a dynamic environment
• Proficiency with Microsoft Office, Google Workspace, and comfort learning new systems
• Friendly, professional demeanor and a service-oriented mindset
• Ability to successfully pass a state and federal background check