Office Administrator

Vaco by Highspring; Portland (TN); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Discretionary bonuses

Medical, dental, and vision benefits

Company's 401(k) retirement plan

Job summary

Vaco by Highspring is seeking an Office Manager for a contract/temporary position in Portland, TN. The role is onsite 4 days per week with 10-hour shifts and pays 25–30 USD per hour depending on experience (DOE).

Responsibilities include weekly payroll processing through a PEO, AP/invoice processing, light AR support, HR administration and onboarding, and general office management. Benefits include medical/dental/vision, 401(k), and discretionary bonuses.

Qualifications

• Office Management experience.
• Small business experience preferred.
• Experience with payroll, AP, and office operations.
• Strong organizational skills and ability to manage multiple priorities.
• Proficiency with Microsoft Office; accounting/payroll software experience preferred.

Responsibilities

• Weekly payroll processing through a PEO.
• Accounts Payable and invoice processing.
• Light Accounts Receivable support.
• HR administration and onboarding.
• General office management and administrative support.
• Process improvement and documentation.

Skills

Office management

Payroll processing

Accounts payable

Organizational skills

Tools

Microsoft Office

Accounting/payroll software

Job description

Office Manager (Contract/Temporary)

• Portland, TN (onsite)
• 4 days/week, 10-hour shifts
• $25-$30/hour DOE

Key Responsibilities

• Weekly payroll processing through a PEO
• Accounts Payable and invoice processing
• Light Accounts Receivable support
• HR administration and onboarding
• General office management and administrative support
• Process improvement and documentation

Requirements

• Office Management experience
• Small business experience preferred
• Experience with payroll, AP, and office operations
• Strong organizational skills and ability to manage multiple priorities
• Proficiency with Microsoft Office; accounting/payroll software experience preferred

Benefits

• Discretionary bonuses
• Medical, dental, and vision benefits
• Company's 401(k) retirement plan

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.