Office Administrator

Atlantic Squared; Pinellas Park (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in the Wholesale Building Materials industry seeks an Office Administrator. The role involves maintaining records, providing administrative support, and ensuring day-to-day operations run smoothly. Ideal candidates should possess strong communication skills and attention to detail, with a minimum of one year of administrative experience required. Join a dynamic team and contribute to operational success in a supportive work environment.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Company Paid Life Insurance

Disability Insurance

401(k) with company matching

Paid Time Off

Paid Holidays

Qualifications

• Detail-oriented with excellent communication skills.
• 1+ years experience in an administrative setting required.
• Proficient in Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Manage company records and provide communication support.
• Serve as the first contact for the branch and direct calls.
• Maintain office supply inventories and manage purchasing.

Skills

Attention to detail

Communication

Time management

Education

High school diploma/GED

Tools

Microsoft applications

Job description

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The Office Administrator will be responsible for maintaining company records, providing administrative and communication support, and maintaining the day-to-day operations across the branch. Must be detail-oriented, excellent communication skills, and able to multi-task.

Responsibilities

• Serve as an initial contact for the branch by answering the phone and directing calls to the appropriate team member
• Ensures a seamless billing process for our customers
• Accounts Payable invoice entry
• Assist the branch manager with administrative tasks
• Utilize different software applications such as MS Word MS Excel, and MS PowerPoint to maintain accurate records
• Accept and disseminate incoming mail; accordingly, Prepare outgoing mail and correspondence, including e-mail, couriers, and deliveries
• Create and maintain a filing system for physical records
• Maintain office supply inventories and purchasing needs
• Always maintain strict confidentiality
• Demonstrates a commitment to company mission, vision, and core values
  
  

Requirements

• High school diploma/GED required
• 1+ years of experience in an administrative setting
• Excellent verbal and written communication and presentation skills
• Superior interpersonal skills with the ability to interact with employees at all levels of the organization
• Ability to think independently and critically, analyze and solve problems, and successfully implement solutions
• Possess a strong attention to detail
• Effective time management and prioritization skills; must be flexible and demonstrate the ability to change course quickly as needed
• Experience with Microsoft applications
  
  

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Company Paid Life Insurance
• Disability Insurance
• 401(k) (with company matching)
• Paid Time Off
• Paid Holidays

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Wholesale Building Materials

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