Office Administrator

Jokake Construction Services; Phoenix (AZ); On-site; USD 48,000 - 57,000; Full time

Benefits offered by this job

Healthcare benefits

401k plan

Life Insurance

Bonus opportunities

Training & growth

Job summary

Jokake Construction Services is seeking an Office Administrator to manage the front desk and assist the HR Manager with facilities and a range of office tasks. The role involves delivering a professional Jokake experience to visitors and supporting in-person and digital communications.

Responsibilities include onboarding new hires, coordinating HR events, managing office supplies, and maintaining a safe, productive office environment across multiple sites as needed.

Qualifications

• Minimum of 2 years of experience in office administration or reception role.
• HR related experience is a plus.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Oversee daily operations of the front desk and assist HR Manager with facilities and office tasks.
• Welcome visitors and manage phone/email communications.
• Coordinate setup with VP Operations and IT; track equipment and workspace assets.
• Manage new hire onboarding and orientation.
• Assist with HR calendar, events, and employee engagement.
• Procure office supplies and manage storage and distribution.
• Maintain a safe, professional office environment and organise conference rooms.
• Assist budget management for front desk and facilities costs.
• Serve as liaison between maintenance, vendors, and delivery personnel.
• Support corporate operations duties as needed.

Skills

Office administration

Reception

Customer service

HR coordination

MS Office

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

HRIS system

Job description

Jokakes Need:

Jokake Construction Services Office Administrator is an energetic, positive person who is responsible for overseeing the daily operations of the front desk and assisting the HR Manager in the overall operation of facilities and a variety of other office critical tasks.

The Office Administrator welcomes the opportunity to be the first Jokake employee to deliver the Jokake experience of professionalism, quality, and expert customer service to in person visitors as well as those communication via phone or email.

The Office Administrator is not only the liaison between visitors, business partners and Jokake but will also assist with various administrative tasks for Corporate Operations (Human Resources, Benefits, Facilities, and IT).

Office Administrators Skills & Experience:

• Minimum of 2 years of experience working in office administration or reception related role. HR related experience is a plus.
• Manages the front desk daily (Weekdays, from 7:00am MST to 4:00pm MST) and performs all related front desks tasks.
• Maintains responsibility for the front desk even when managing administrative and facility functions away from the front desk.
• Provides professional, quality customer service, to all in-person visitors as well as those communicating via phone or email.
• Coordinates set-up with VP Operations and IT management company and tracks technology and workspace equipment, including assigning computers, tablets, mobile routers, and workstations.
• Manages the new hire onboarding process and leads new hire orientation.

• Assists in the management of the Human Resources calendar of events, including organizing and executing monthly and annual employee engagement events.

• Manages the procurement of office supplies and coordinates storage, distribution and tracking of supplies.
• Maintains a safe, professional, and clean office environment. This includes all common areas such as the lobby/reception area, conference rooms, breakroom, and other office areas.
• Organizes and maintains office operations from an administrative perspective, including but not limited to conference room schedules, preparing for visitors, and assisting with the execution of in office or external events.
• Assists in the management of the budget for office supplies and related items.
• Acts as liaison between maintenance, vendors, and delivery personnel.
• Oversees Field Operations Certification programs and work with Operations management to ensure compliance.
• Assists with the security of the office by issuing door access cards as well as working with HR Manager to ensure safety compliance is achieved.
• Coordinates office maintenance and facility upkeep with property management staff.
• Adheres to and assists in the management of the budget for the front desk and other facilities related costs.
• Assists HR management and VP of Operations with Corporate Operations related responsibilities as business dictates.
• Sorts and distributes incoming mail; operating office equipment such as copiers, computers, conference room equipment and other office equipment.
• Directs visitors by maintaining employee directories and providing accurate instructions.
• Assists with other facilities and Corporate Operations administrative duties as assigned.
• Able to physically move up to 30lbs.
• Prolonged periods of sitting at a desk and working on a computer.
• Have the endurance to travel through job sites, in various conditions for extended periods of time.
• The position may include traveling to different work sites in various stages of completion and during various climates.

Office Administrators Technical Competencies

• The required technical competencies include but may not be limited to the following items.
• Intermediate knowledge of Microsoft Office Suite, especially Word, Excel, and Outlook.
• The ability to manage internal and external employee engagement projects of various sizes.
• Experience working with spreadsheets and invoices.
• Experience managing processes or procedures.
• Experience working with a project management system is preferred.
• Experience working with an HRIS system is beneficial.
• Experience reviewing and negotiating event related contracts is ideal.

Office Administrators Soft Skills & Character Traits:

The required soft skills and character traits include but may not be limited to the following items.

• Positive, energetic, cheerful personality. Professional demeanor and a strong customer service mindset.
• Articulate with the ability to communicate professionally and effectively through all mediums, to staff, management, business partners, clients, and visitors.
• Must be able to blend being proactive with meeting the business needs and financial guidelines.
• Motivated and comfortable making decisions with little supervision.
• Ethical, trustworthy and must always maintain confidentiality.
• Detail oriented and able to multitask in a fast-paced environment.
• The desire to learn, grow and willing to put forth a full effort on all tasks.
• The ability to prioritize and meet deadlines.
• Team player that can work independently or in a group. Willingness to assist when and where needed.

Jokake Provides:

• A generous salary ranging from $48,000 - $57,000 depending on experience and skillset.
• Competitive bonus opportunities
• Healthcare Benefits: Medical, Dental, Vision, Long-Term and Short-Term Disability.
• Offer 401k, Life Insurance and more.
• Ongoing training and opportunities for experience and financial growth.

Who is Jokake Construction?

An award-winning company, Jokake Construction Services is a full-service commercial general contractor that delivers an exceptional experience to its clients through pre-construction, ground-up construction, and tenant improvements. Jokake is celebrating its 43rd year in business and its 18th year as an employee-owned business.

Visit www.Jokake.com for more information.

Jokake Construction Services is committed to equal opportunity in all aspects of employment, including recruiting, hiring, promotions, transfers demotions, layoffs or terminations, compensation, benefits, training, company sponsored education, social and recreational programs or events, and all other terms, conditions, and privileges of employment.

Jokake assures equal employment opportunity in all its employment policies and practices. These policies and practices are administered without regard to race, ethnicity, religion, national origin, age, gender, disability, marital status, veteran status, or any other factor protected by applicable federal, state, or local law, regulation, or ordinance.