Administrative Operations Specialist

Jans-Corporation; Sioux Falls (SD); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Cell phone reimbursement

Medical, dental, and vision insurance

Company-paid life & AD&D insurance

Short-term disability

401(k) plan with company match

Seven paid holidays

Flex Time Off accrual

Fitness club discounts

Employee Assistance Programs

Job summary

Jans Corporation in Sioux Falls is seeking an Administrative Operations Specialist to drive day-to-day office operations and provide versatile administrative support across departments. The role emphasizes organization, event support, and employee experience initiatives in a collaborative environment.

Responsibilities include office management, finance/admin tasks, HR support, and reception duties, with a friendly, proactive team atmosphere and opportunities for growth.

Qualifications

• 3+ years of experience in office administration, operations, or similar roles.
• Ability to independently manage office logistics and admin tasks.
• Strong organizational, multitasking, and time-management skills; adaptable to changing priorities.
• Excellent written and verbal communication skills, professionalism and discretion.
• High proficiency with Microsoft Office Suite; ability to learn new tools.
• Creative problem-solving; able to work independently or in a team.

Responsibilities

• Office Operations & Environment: Keep daily office operations running—clean, organized, and welcoming.
• Finance & Executive Support: Assist Finance & Accounting with administrative/data-entry tasks; support executives.
• HR & Employee Engagement: Support onboarding, compliance, and employee directories; coordinate training and events.
• Reception & Communication: Create a warm welcome for visitors; manage phone system and inquiries.
• Gather feedback and suggest improvements to offices and processes.
• Maintain a service-focused mindset to improve workflows and workplace culture.

Skills

Office Admin

Org Skills

MS Office

Communication

Multitasking

Problem Solving

Customer Service

Teamwork

Education

Associate degree

Admin certs

Tools

Microsoft Excel

Job description

About Jans Corporation

Welcome to Jans Corporation! We’re a reputable, family-owned general contracting company with over 40 years of expertise in delivering high-quality commercial construction projects. Our mission is to serve a wide variety of sectors, always with integrity, excellence, and a genuine team spirit.

Position Overview: Administrative Operations Specialist

Are you passionate about organizing, supporting teams, and keeping the office running smoothly? Join our friendly crew as an Administrative Operations Specialist, a vital team member who drives day-to-day office operations and provides versatile administrative support across multiple departments.

This role is perfect for someone energetic, proactive, and enthusiastic about collaborating with others, supporting employee experience initiatives, and helping out with events and projects. You’ll be a key part of making our workplace welcoming and efficient!

Hours

Monday–Friday, 8:00 AM to 5:00 PM (hours may vary based on projects; occasional evening or weekend work may be required).

Compensation

Starting at $25.00+ per hour, depending on experience.

Why Jans?

• Competitive compensation package
• Cell phone reimbursement
• Medical, dental, and vision insurance
• Company-paid life & AD&D insurance
• Short-term disability coverage
• 401(k) plan with company match
• Seven paid holidays
• Flex Time Off accrual from your first day!
• Fitness club discounts & wellness incentives
• Employee Assistance Programs
• A family-oriented workplace that values teamwork and professional growth

Core Responsibilities

• Office Operations & Environment:
  • Keep daily office operations running—clean, organized, and welcoming
  • Manage supplies, maintenance, and vendor services
  • Organize and set up spaces for meetings and events
  • Document and suggest improvements for admin processes
• Finance & Executive Support:
  • Assist Finance & Accounting with administrative / data entry tasks
  • Support executive teams (CFO, COO, CPO) with project and general admin needs
• HR & Employee Engagement:
  • Support HR with orientations, onboarding, compliance, and employee directories
  • Help coordinate training sessions and employee events
  • Contribute to internal communications and employee recognition
  • Assist in creative special projects to enhance employee experience
• Reception & Communication:
  • Create a warm, personable welcome for office visitors and new hires
  • Oversee phone system coverage and deliver professional responses to inquiries
• Gather feedback and suggest ways to make offices and processes even better
• Maintain a service-focused mindset that improves workflows and workplace culture

Required Qualifications

• 3+ years of experience in office administration, operations, or similar roles
• Proven ability to independently manage office logistics and admin tasks with initiative
• Strong organizational, multitasking, and time-management skills; adaptable to changing priorities
• Excellent written and verbal communication skills, demonstrating professionalism and discretion
• High proficiency with Microsoft Office Suite; able to learn new office tools and systems
• Creative problem-solving skills—can work independently or in a team
• Physical ability to lift up to 25 lbs., stand and walk for extended periods, and do light cleaning as needed
• Friendly, approachable attitude with a focus on customer service and inclusivity

Preferred Qualifications

• Associate’s degree or higher, or relevant certifications (business administration, office management, etc.)
• Experience supporting finance and HR functions, including accounts payable and onboarding
• Background in event planning, employee engagement, or culture-building programs
• Knowledge of the construction or related industry

Excited to join a collaborative, family-focused team where your creative ideas and organizational talent matter? We can’t wait to meet you!

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: [phone]
Email: [e-mail]
Equal Opportunity Employer, including disabled and veterans.
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