Office Administrator

Hpiinc; Oxon Hill (MD); On-site; USD 55,000 - 75,000; Full time

Job summary

A leading company in physician management seeks an Office Manager for their National Harbor location. The role involves overseeing office operations, managing HR functions, and ensuring effective team performance while maintaining a safe work environment. Ideal candidates are self-motivated, with strong communication and team-building skills and a Bachelor's Degree.

Qualifications

• Exceptional oral and written communication skills.
• Ability to prioritize, plan and execute tasks.
• Self-starting attitude with minimal supervision required.

Responsibilities

• Oversee office management policies and correspondence.
• Supervise employee performance and team responsibilities.
• Manage the entire selection and recruitment procedure.

Skills

Communication

People management

Critical thinking

Analytical Skills

Team-building

Self-directed

Education

Bachelor’s Degree

Tools

Microsoft Office Applications

Job description

HPI provides a full line of practice management and back office services for physicians and hospital-owned physician groups throughout the USA. Services include: Revenue Cycle Management, Electronic Health Records, ACO and MSO development, practice management, transcription, call center, coding and compliance, IT infrastructure and support/facility development. We are located in National Harbor, MD, right outside of DC!

Physician Practice Management, Physician Services, ACO and MSO Development, Health Care Consulting and Project Management

Job Description

Office Management Designing and implementing office policies. Maintaining office correspondence. Ensuring an adequate supply of stationery and equipment in the office. Ensuring a safe work environment for employees. Maintaining the office equipment and scheduling repairs whenever necessary. Maintaining confidentiality of sensitive data.

Office/Employee Supervision Assigning and regulating clerical and secretarial functions. Delegating responsibilities among the team and ensuring that no team member is overloaded with work. Reshuffling the responsibilities (in case of an overload) of the various team members or recruiting new team to even out
the workload. Ensuring that the team in the office is working properly and efficiently. Evaluating, assessing, and managing the performance f each employee, which plays a crucial role in their promotion. Maintaining discipline in the organization and watching over employee performance to ensure that organization standards are met. Ensuring communication among various departments in the office. Motivating employees from time to time to perform at their best. Resolving any interdepartmental and personal disputes in the office.

Human Resources Overseeing the entire selection and recruitment procedure of new candidates. Generating offer letters and onboarding documentation. Undertaking the training and orientation procedures of new employees to make them well-versed with the office policies, procedures and equipment. Devising training programs for employees and making arrangements for such sessions to be conducted, or sometimes, conducting the training modules. Accounting for all onboarding paper work including but not limited to General HR forms, credit and background check forms, tax forms, insurance forms as well as 401(k) forms.

Role with the Senior Management Holding regular meetings with the senior management to review performance of the company and the team. Delivering reports and presentations regarding the finances and
the working of the office to the senior management. Participating in meetings conducted by the management about the organization's policies and the steps it plans to take for its strategic development. Organizing/Arranging appointments, travel, and accommodation.

Personal Responsibilities
Staying up-to-date in industry standards by continuing education, participating in workshops, and continually learning about new office management procedures.

Qualifications

NECESSARY ATTRIBUTES:

• Self-directed minimal supervision required
• Exceptional oral and written communication skills
• People management and team-building abilities
• Ability to prioritize, plan and execute
• Creativity, self-confidence and flexibility
• Proficiency with word processing, spreadsheets, database, Power Point, and graphic presentation software
• Sensitive to the dynamic interplay that occurs between systems and clients
• Critical thinking and analytical Skills
• Maintain courteous, professional and effective working relationships with employees at all levels of the organization.

QUALIFICATIONS:

• Bachelor’s Degree Required
• Must be proficient with Microsoft Office Applications

Additional Information

We are looking for someone who is always looking to do more and be a greater asset to the team, not waiting to be directed to perform daily functions. In order to be successful in this position you have to be an outgoing and driven individual. Self-starting is a must in this role.