Office Administrator

Stantec; Orlando (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading company in the design industry is seeking an Administrative Support professional to join their Orlando team. The role involves managing front desk activities, providing operational support, and assisting with various office-related tasks. With opportunities for growth in project management and marketing, this position suits individuals with strong organizational skills and a proactive attitude. Join a dynamic team focused on excellence and innovation.

Benefits

Health, Dental, and Vision Insurance

Retirement savings plans with employer-matching contributions

Paid Holidays / PTO / Sick Days

Company paid Life Insurance

Optional Plans: Legal Services, Pet Insurance, Identity Theft Protection

Qualifications

• 2-3 years experience in administrative roles or equivalent.
• Flexibility to learn new skills.
• Strong written and verbal communication skills.

Responsibilities

• Provide key administrative support to the team.
• Manage front desk, welcome visitors, and handle deliveries.
• Assist with convention & event planning and scheduling.

Skills

Organizational skills

Communication skills

Flexibility

Initiative

Proficiency in MS Office Suite

Education

High School Diploma or Post-secondary degree

Job description

Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 32,000 team members in over 450locations worldwide are vital to making our Company stronger.

Your Opportunity

Your role will be to provide key administrative support to our team of internationally recognized designers. You will also be a front-line ambassador for Stantec as you welcome and receive visitors to the office.

Your Key Responsibilities

• Attend to Front Desk
• Sign/accept deliveries & distribute
• Welcome and sign in visitors to the office
• Manage office inventory
• Office Supplies
• Kitchen Supplies
• Print room supplies
• FedEx envelopes, boxes, & shipping supplies
• Schedule meetings, book meetings rooms, handle any special requests
• Including lunch & learns, product presentations
• Process invoices and orders
• Liaise with property management for any concerns with the office and/or facilities
• Serve as point of contact for office vendors/suppliers
• Monitor office security system
• Office Equipment organization
• Office Safety Environment Coordinator - OSEC
• Health, Safety, Security, and Environment Trainer
• HR Office Contact – Onboarding of new employees, I-9 Processing, Separation Checklist
• Expense Reports & Travel arrangements for office leadership
• Assist with convention & event planning
• Update Office Library
• Perform clerical tasks including data entry, filing, photocopying, scanning etc., shipping of items for staff using Fedex
• Receive and distribute mail
• Point of Contact for Stantec in the Community (Annually)
• Point of Contact/Planning for extra activities: Monthly Team Building, International Woman’s Day, etc.
• Monthly ARC Printer Reporting
• Additional duties as assigned

In addition to the administrative duties, we offer growth in areas like marketing, project management assistance, specification editing, etc. These duties would be assigned based on ability and willingness to take on additional responsibilities beyond the typical office administrative role.

Your Capabilities and Credentials

• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Versatility, flexibility, and willingness to work within frequently changing priorities.
• Must be willing and able to take initiative when needed.
• Flexibility to learn new skills.
• Proficiency in MS Office Suite.

Education and Experience

• High School Diploma with minimum of 2-3 years experience; or post-secondary degree in related field; or equivalent combination of education and experience.

Location and Compensation:

• Position will work within an office setting in beautiful Baldwin Park in Orlando, Florida.
• Competitive Compensation
• Promotional Opportunities
• Full Benefits Package to include:
• Health, Dental, and Vision Insurance – Eligible the first of the month following employee’s start date with several plans to choose from
• Retirement savings plans with employer-matching contributions
• Paid Holidays / PTO / Sick Days
• Company paid Life Insurance
• Several Optional Plans to choose from: Legal Services, Pet Insurance, Identity Theft Protection, Critical Illness Protection, Discounted Auto & Home Insurance, etc.

Planning for your future career at Stantec begins with our focus on you and your talents, passions, and contributions to our community.

T his description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Additional Information