Construction Office Administrator

ZipRecruiter; Mount Dora (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading company is seeking a Construction Office Administrator to enhance our administrative operations. Successful candidates will have a construction background, be highly organized, and possess excellent communication skills. Responsibilities include maintaining office documentation, scheduling, and managing communications, ensuring smooth office functioning.

Qualifications

• Construction background required.
• Excellent writing skills, including spelling and grammar.
• Ability to work independently and prioritize tasks.

Responsibilities

• Maintain all office paperwork and manage online programs.
• Track jobs, employees, vendors, and customers.
• Schedule meetings and inspections.

Skills

Organized

Strong verbal communication

Customer service

Attention to detail

Effective time management

Tools

QuickBooks Online

Microsoft Office

Payroll systems

Job description

Job Description

We are currently looking for a Construction Office Administrator to join our team.

We need someone with a construction background, who is organized and able to work independently to meet our requirements.

Responsibilities

• Maintain all office paperwork and manage online programs.
• Sort and send mail and emails.
• Maintain files (Job, Vendor, Employee, etc.).
• Write reports, letters, invoices, and other documents.
• Track jobs, employees, vendors, and customers.
• Answer phones, screen calls, and take appropriate actions.
• Schedule meetings, inspections, and manage the office calendar.
• Greet visitors and screen visitors as needed.

Requirements

• Flexible and able to prioritize new tasks.
• Strong verbal communication skills and customer service experience.
• Excellent writing skills, including spelling, grammar, and punctuation.
• Background in accounting and payroll.
• Ability to work independently.
• Effective time management skills.
• Attention to detail.
• Proficient in computer skills, including QuickBooks Online, Microsoft Office, Payroll systems, etc.