Office Administrator

Engineering Consulting Service; Orlando (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading engineering consulting service is seeking an HR and Payroll Specialist in Orlando to perform various administrative duties related to payroll processing and employee management. The ideal candidate will have a strong background in HR and accounting, ensuring smooth operations in a dynamic environment. Alongside competitive compensation, the company offers excellent benefits, including paid time off and health insurance.

Benefits

Paid time off

Health and insurance plans

Retirement and college savings plans

Qualifications

• Minimum 2 years of HR and payroll experience with an HR degree or 4 years without.
• High school diploma or GED; Bachelor's degree preferred.

Responsibilities

• Perform accounting, HR, and administrative duties with supervision.
• Process payroll, accounts payable, and invoicing.
• Track immigration status and update I-9s as required.

Skills

Accounting

Human Resources

Administration

Payroll Processing

Education

High school diploma or GED

Bachelor's degree in HR or related field

Job description

What You'll Do

Responsibilities

• Perform accounting, human resources, and other administrative duties with supervision.
• Process payroll, accounts payable, accounts receivable, and invoicing.
• Track and document petty cash and corporate credit card accounts by writing checks, requesting replenishments, and reconciling bank and internal accounting balances.
• Process new hires, job changes, pay rate changes, and terminations.
• Complete various human resource-related forms, such as employment verification paperwork.
• Track immigration status and update I-9s as required.
• Process benefits, including new enrollments and open enrollment updates.
• Assist with warning reports and other HR issues as needed.
• Process leave of absence and short-term disability claims.
• Maintain and update certificates of insurance.
• Enter vendor invoices into the accounting system accurately and timely.
• Reconcile vendor statements and resolve discrepancies.
• Generate and send invoices to customers in accordance with contract terms.
• Monitor outstanding invoices and ensure accurate records are maintained.
• Follow up on past-due accounts via phone and email.
• Work with customers to resolve billing issues.
• Maintain accurate records of collection efforts and provide reports on aging receivables.
• Oversee building and equipment maintenance.
• Provide computer network support.
• Support receptionists and manage office administration.
• Perform other duties as assigned.

What We're Looking For

Qualifications

• High school diploma or GED; Bachelor's degree in HR or related field preferred.
• Minimum 2 years of HR and payroll experience with an HR degree or 4 years without.

Who We Are

ECS Group of Companies (ECS), founded in 1988, specializes in geotechnical, construction materials, environmental, and facilities consulting services. We are employee-owned with over 2,800 employees across more than 100 offices nationwide. ECS is ranked #64 in Engineering News-Record’s Top 500 Design Firms (April 2024), #144 in Top 200 Environmental Firms (October 2024), and #28 in Zweig Group’s Hot Firm List (June 2024). For more information, click here.

We value our employees and offer excellent benefits including paid time off, health and insurance plans, retirement, and college savings plans. Learn more here.

ECS is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics. We do not discriminate against employees or applicants who discuss or disclose pay, except as permitted by law.