Office Administrator

DS Bus Lines; Norfolk, Northern (VA, KY); Hybrid; USD 30,000 - 34,000; Full time

Job summary

Easton Coach Company LLC in Norfolk seeks an Office Administrator for a full-time role. The position acts as the primary contact for daily office activities, supports scheduling, travel, and document handling, and manages accounts receivable/payable with vendors.

The role requires an Associate’s degree in office administration or related field, plus 2–3 years of administrative experience, strong communication skills, and proficient use of Microsoft Office to maintain efficient operations.

Qualifications

• Associate’s degree in office administration or related field preferred; equivalent experience will be considered.
• 3+ years of administrative/clerical experience (note: 2 years referenced in job description indicates a possible inconsistency).
• Strong business acumen and ability to work independently with minimal supervision and sound decision-making.

Responsibilities

• Oversee day-to-day office activities and act as main point of contact; keep management informed via verbal and electronic updates.
• Provide direct administrative support including scheduling, meetings, events, travel arrangements, and updating contact databases and employee lists.
• Manage accounts receivable/payable, process invoices, coordinate with third-party vendors, and ensure timely payments and deposits.

Skills

Excellent communication skills

Strong customer service

Microsoft Office proficiency

Education

Associate’s degree in office administration

Tools

Microsoft Office

Job description

## Office AdministratorApply: Norfolk: Full time: Posted Yesterday: REQ-2026-4427Easton Coach Company LLC**Pay Rate:** $22.50 hour**Availability should be Monday – Friday 7a-3p, 8a-4p or 9a-5p and the ability to work on weekends and holidays when needed.****Ability to obtain a Military Base Pass is a plus.**Responsibilities* Oversee day-to-day office activities as main point of contact and keep management informed regularly via verbal and electronic updates.* Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; mailing and shipping packages; and updating contacts database and employee lists.* Provide clerical support when needed with assigned administrative duties such as sorting and distributing mail and preparing documents.* Maintain inventory of office supplies; orders new supplies as needed.* Manage all accounts receivable/payable functions for clients.* In-house processing of invoices and processing through/with third party vendors.* Manage transmission, download, and posting of payments files from in house software.* Receive, records, and ensures deposit of all accounts receivable items.* Facilitate and/or conducts research on behalf of managers, accountants, customer service representatives, and executive team members about payment, invoice issues etc.* Trouble-shoot issues with all accounting-related systems and/or accounts receivable, vendor payments and related matters.* Ensure timely response to vendor, client (internal/external) enquiries.* Provide exemplary customer service to all clients, vendors, and other related staff.* Assist executive team members, management, and other personnel on projects.* Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment.* Manage vendor relationships, and coordinate food deliveries when requested.* Manage all aspects of space/infrastructure planning (moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.* Perform or facilitate maintenance of office equipment including cleaning, maintenance, and repairs**Education/Training:** Associate’s degree in office administration or other related field from an accredited college or university is preferred. Will consider equivalent combination of education and experience.**Experience/Abilities:** Three (2) years of administrative and clerical experience. Strong business acumen. Proficient in Microsoft Office. Excellent communication skills. Strong working knowledge of customer service principles and practices, ability to perform with minimum supervision and make decisions independently.