Office Assistant

Med-Metrix; Neptune Township (NJ); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

PTO (17)

Holiday Pay (8)

401k Matching

Healthcare

Life Insurance

FSA

HSA

Job summary

Med-Metrix is seeking an Office Assistant to provide essential administrative and clerical support in Red Bank, NJ. The role ensures smooth operation of the department and organization with data entry, filing, scheduling, and communications support.

You will handle mail, documents, and PHI with HIPAA-compliant care, maintain organized records, assist with records requests, and act as a reliable point of contact for staff and visitors. On-site work with a standard 40-hour week is required.

Qualifications

• High school diploma or equivalent.
• Familiarity with EMR systems is a plus.
• Proficient in Microsoft Office Suite.
• Strong communication and organizational skills.
• HIPAA familiarity and PHI handling awareness.

Responsibilities

• Receive, sort, and distribute incoming mail and documents to appropriate teams.
• Perform photocopying, scanning, uploading, and document management; enter data into EMR or DEPT systems.
• Maintain organized electronic and hard copy filing systems.
• Assist with record requests including medical or billing documentation.
• Support scheduling, supply inventory, and other office operations as needed.
• Be a professional, welcoming point of contact for staff and visitors.
• Ensure timely distribution of faxes and critical information.
• Collaborate across departments to support workflows and operations.
• Perform other duties as assigned.
• Handle PHI in accordance with HIPAA standards and policies.

Skills

Microsoft Office

Interpersonal skills

Attention to detail

HIPAA knowledge

Education

High School Diploma or equivalent

Tools

EMR familiarity

Job description

Job Title: Office Assistant

Number of Openings: 1

Rat or Pay or Salary Range: $18 - $20 per hour

Work Schedule: M-F 9:00 a.m. 5:30 p.m. /40 hour work week

Job Location: Red Bank, NJ

https://jobs.dayforcehcm.com/en-US/medmetrix/CANDIDATEPORTAL/jobs/10263

• PTO (17)
• Holiday Pay (8)
• 401k Matching
• Healthcare
• Life Insurance
• FSA
• HSA

Job Purpose

The Office Assistant provides essential administrative and clerical support to ensure the smooth and efficient operation of the department and broader organization. This role supports staff and management by performing a wide range of office tasks, maintaining organized workflows, and contributing to a professional and service-oriented environment.

Duties & Responsibilities

• Receive, sort, and distribute incoming mail, documents, packages, and electronic communications to appropriate teams or functions
• Perform photocopying, scanning, uploading, and general document management, including entry into EMR systems or department-specific platforms
• Maintain organized filing systems (electronic and hard copy) in alignment with departmental and organizational standards
• Assist with completing record requests, including medical, billing, or department specific documentation
• Support general office operations such as scheduling, supply inventory, and coordinating logistics as needed
• Act as a professional and welcoming point of contact for internal staff, external partners, and visitors
• Ensure timely distribution of faxes, correspondence, and other critical information to the appropriate personnel
• Collaborate with team members across departments to support shared administrative workflows and operational needs
• Other duties as assigned
• Use, protect and disclose patients protected health information (PHI) only in accordance with Health Insurance Portability and Accountability Act (HIPAA) standards
• Understand and comply with Information Security and HIPAA policies and procedures at all times
• Limit viewing of PHI to the absolute minimum as necessary to perform assigned duties

Qualifications

• High school diploma or equivalent required

Business Office Experience Required

• Knowledge of healthcare administration a plus
• Knowledge of EMR systems is a plus
• Proficient in use of email and internet
• Knowledge of administrative systems and procedures
• Proficiency in Microsoft Office Suite
• Strong interpersonal skills, ability to communicate well at all levels of the organization
• Strong problem solving and creative skills and the ability to exercise sound judgment and make decisions based on accurate and timely analyses
• High level of integrity and dependability with a strong sense of urgency and results oriented

Excellent Written And Verbal Communication Skills Required

Working Conditions

• Ability to work onsite is required
• Must possess a smart-phone or electronic device capable of downloading applications, for multifactor authentication and security purposes
• Physical Demands: While performing the duties of this job, the employee is occasionally required to move around the work area; Sit; perform manual tasks; operate tools and other office equipment such as computer, computer peripherals and telephones; extend arms; kneel; talk and hear
• Mental Demands: The employee must be able to follow directions, collaborate with others, and handle stress
• Work Environment: The noise level in the work environment is usually minimal
• Other: drug screen (10-panel urine) and background check will be performed