Office Administrator

Mississippi Behavioral Health Services; Natchez (MS); Vor Ort; USD 32.000 - 45.000; Vollzeit

Zusammenfassung

Mississippi Behavioral Health Services in Natchez, MS seeks an Office Administrator to manage clerical tasks, record-keeping, and vital daily operations.

You will coordinate with licensed professionals, maintain client charts, handle referrals, scheduling, and insurance verifications, and ensure compliance with state and CARF standards.

This role requires meticulous documentation, strong organizational skills, and the ability to operate in a fast-paced healthcare setting.

Aufgaben

• Maintain CARF and State report binders.
• Ensure log reviews and quarterly chart reviews are filed by LMHP/BHS.
• Conduct monthly/quarterly inspections per DMH standards and file documentation.
• Coordinate staff trainings with LMHP/BHS for community support staff.
• Maintain minutes of staff meetings and file them.
• Participate in weekly staff meetings, maintain minutes, and file accordingly.
• Gather information for submission to client insurance health plans.
• Receive referrals, collect general data, and schedule initial assessments.
• Prepare documents for assessments and related tasks.
• Send reminders for initial and concurrent assessments and appointments.
• Conduct monthly insurance verifications and file results.
• Maintain client insurance availability per office service summary.
• Update weekly community service providers schedules with LMHP/BHS input.
• Communicate with providers weekly about insurance status and overlaps.
• Collect and review logs from community support providers for overlaps.
• Maintain weekly census reports and submit provider hours to corporate staff.
• Create new client clinical/medical charts within 24–48 hours of intake.
• Maintain client charts, ensuring timely and proper filing.
• Maintain office chart room; manage supplies and copier maintenance.
• Follow all safety rules.
• Complete all related training.
• Perform other duties as assigned.

Jobbeschreibung

Office Administrator

Program:Mississippi Behavioral Health Services, LLC

Reports To:Licensed Mental Health Professional, Behavioral Health Supervisor

Supervised By:Corporate Office Administrator Coordinator, Regional Manager, Regional and State Clinical Director

Responsibilities:

• Maintain all CARF and State report binders
• Ensure log reviews, monthly and quarterly supervision and quarterly chart reviews are conducted by LMHP/BHS and filed properly
• Conduct monthly/quarterly inspections and drills in accordance with DMH standards, maintain documentation, and file accordingly
• Coordinate staff trainings with LMHP/BHS for community support staff
• Maintain minutes of staff meetings and file accordingly
• Actively participates in weekly inner office staff meetings, maintains minutes, and files accordingly
• Assists in gathering needed information for submission to client insurance health plans
• Responsible for receiving client referrals, gathering general information and scheduling initial assessments for service
• Responsible for preparing documents for assessments, etc.
• Responsible for conducting reminders with clients for initial and concurrent assessments, psychiatric doctor's appointments, etc.
• Conducts monthly insurance verifications and files accordingly
• Maintains insurance units availability per client on office service summary
• Maintains community service providers weekly schedules with input from LMHP/BHS
• Maintains communication with community service providers weekly regarding client insurance active status, overlaps and overages
• Responsible for collecting community support providers logs and reviewing them for overlaps and overages
• Responsible for maintaining weekly census report, weekly community providers hours projected and worked reports and submitting them to the designated corporate staff
• Responsible for building new client clinical and medical charts within 24 to 48 hours of initial intake assessment.
• Responsible for maintaining client clinical and medical charts, ensuring that all documentation is filed appropriately and in a timely manner
• Maintains office chart room. Ensures office supplies are ordered in a timely fashion. Ensures office copier continues to function properly through regular maintenance
• Follow all safety rules
• Complete all training as it relates to the position
• Completes other duties as assigned